Explanation
BACKGROUND: This ordinance is for the creation of a Universal Term Contract to purchase DNA Crime Lab Supplies on an as needed basis for the Division of Police the sole user in accordance with sole source provisions of the Columbus City Codes. These DNA Crime Lab Supplies are needed as no reagents or parts other than those sold by Life Technologies Corporation only, the patent owner for the PCR kits required for DNA testing, are authorized for use in the Police Crime Lab's equipment. The term of the proposed option contracts would be through September 30, 2015 with the option to extend this contract subject to mutual agreement for One (1) year.
This ordinance also appropriates $50.00 in the Mail, Print Services and UTC Fund.
The Purchasing Office negotiated with the sole provider, Life Technologies Corporation, in accordance with Section 329.07 (e) and has received pricing for the needed items.
Life Technologies Corporation CC#330373077 (expires 9-6-2014)
Total Estimated Annual Expenditure: $150,000.00.
This company is not debarred according to the Federal Excluded Parties Listing of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings For Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, services of the Columbus Police Crime Lab will potentially be delayed, thereby harming public services.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Various Divisions will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase DNA Crime Lab Supplies on an as needed basis with Life Technologies Corporation in accordance with the provisions of sole source procurement; to appropriate $50.00 within the Mail, Print Services and UTC Fund; to authorize the expenditure of One dollar from the Mail, Print Services and UTC Fund, and to declare an emergency. ($1.00)
Body
WHEREAS, the Division of Police is in need of DNA Crime Lab Supplies supplied by Life Technologies Corporation, the only supplies authorized for use by our Crime Lab: and
WHEREAS, Life Technologies Corporation is the holder of the patent for these supplies and the only source of supply; and,
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and services to the public; and,
WHEREAS, in order to maintain a supply of DNA Crime Lab Supplies, this is being submitted for consideration as an emergency measure; and,
WHEREAS, it is necessary to appropriate $50.00 in the Mail, Print Services and UTC Fund so that $1.00 UTC contracts are not delayed; and
WHEREAS, an emergency exists in the usual daily operation of the Columbus Police Crime Lab in that it is immediately necessary to enter into a contract for the option to purchase DNA Crime Lab Supplies, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase DNA Crime Lab Supplies on an as needed basis for the term ending September 30, 2015 with the option to extend subject to mutual agreement for One (1) year as follows:
Life Technologies Corporation, Amount $1.00
SECTION 2. That from the unappropriated monies, and from all monies estimated to come into said funds from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2013, the sum of $50.00 is hereby appropriated as follows: Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130.
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4, That this purchase is in accordance with the provisions of the Columbus City Code, Section 329.07 (e), "Sole Source Procurement."
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.