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File #: 0809-2006    Version: 1
Type: Ordinance Status: Passed
File created: 4/18/2006 In control: Utilities Committee
On agenda: 6/5/2006 Final action: 6/8/2006
Title: To authorize the Director of Public Utilities to modify the contract for Janitorial Services with K&M Kleening Service, Inc. for the Division of Sewerage and Drainage; and to authorize the expenditure of $188,270.00 from the Sewerage System Operating Fund. ($188,270.00)
Attachments: 1. janitorial dosd 2006.pdf
Date Ver.Action ByActionResultAction DetailsMeeting Details
6/8/20061 ACTING CITY CLERK Attest  Action details Meeting details
6/7/20061 MAYOR Signed  Action details Meeting details
6/5/20061 Columbus City Council ApprovedPass Action details Meeting details
6/5/20061 COUNCIL PRESIDENT Signed  Action details Meeting details
5/22/20061 Columbus City Council Read for the First Time  Action details Meeting details
5/10/20061 CITY ATTORNEY Reviewed and Approved  Action details Meeting details
5/10/20061 Utilities Drafter Sent to Clerk's Office for Council  Action details Meeting details
5/9/20061 Utilities Drafter Sent for Approval  Action details Meeting details
5/9/20061 Auditor Reviewer Reviewed and Approved  Action details Meeting details
5/9/20061 CITY AUDITOR Reviewed and Approved  Action details Meeting details
5/9/20061 Utilities Drafter Sent for Approval  Action details Meeting details
5/8/20061 Utilities Drafter Sent for Approval  Action details Meeting details
5/8/20061 Finance Reviewer Reviewed and Approved  Action details Meeting details
5/8/20061 FINANCE DIRECTOR Reviewed and Approved  Action details Meeting details
4/27/20061 EBOCO Reviewer Reviewed and Approved  Action details Meeting details
4/27/20061 ODI DIRECTOR Reviewed and Approved  Action details Meeting details
4/25/20061 Utilities Drafter Sent for Approval  Action details Meeting details
4/25/20061 Utilities Drafter Sent for Approval  Action details Meeting details
4/21/20061 Utilities Drafter Sent for Approval  Action details Meeting details
4/20/20061 UTILITIES DIRECTOR Reviewed and Approved  Action details Meeting details
4/19/20061 Utilities Drafter Sent for Approval  Action details Meeting details
4/19/20061 Utilities Reviewer Sent for Approval  Action details Meeting details
4/18/20061 Utilities Drafter Sent for Approval  Action details Meeting details
4/18/20061 Utilities Reviewer Reviewed and Approved  Action details Meeting details
Explanation
 
 
1.  BACKGROUND:
 
A.      Need.  This legislation authorizes the Director of Public Utilities to modify an existing contract for Janitorial Services for the Division of Sewerage and Drainage, in order to continue scheduled services to the Division.
B.      Contract History.  The existing contract was bid on May 25, 2005.  The lowest responsive and responsible and best bidder was K & M Kleening Service Inc., of Columbus, Ohio.  A contract with this entity was authorized by Ordinance No. 1259-2005, passed on September 12, 2005.  The bid documents contemplated incremental funding of a multi-year contract.  It is now proposed to modify the contract with K & M Kleening Service, Inc. to provide funds and continue services under the City's option.
C.      Contract Compliance No.     020553299.
D.      Type of Business Enterprise: MBE.
 
E.      Emergency Designation.  Emergency designation is not requested.
2.  FISCAL IMPACT:
 
A.      Budget Information:  Funds for this contract were budgeted in the amount of $ 213,000.00 for FY 2006.
 
B.      Contract Modification Information Pursuant to Section 329.16, CCC:
 
1.      Amount of Additional Funds - This Modification:  $ 188,270.00
 
2.      Why the Need for Additional Work Could Not Be Foreseen:  The need for contract continuance via modification to provide incremental funding was foreseen, and is included in the original procurement's specifications.
 
3.      Why Other Procurement Processes Would Not Be In the City's Best Interest:  This modification is deemed the most feasible and reasonable means of continuing to provide needed services.
 
4.      How the Cost of the Modification Was Determined: The cost of the Modification to the Janitorial Services contract was based upon extension of prices in the current contract.
 
C.      Historical Data:  Amounts appropriated for these services in prior years are:
      FY2003      $149,550
      FY2004      $155,668
      FY2005      $184,890
 
 
 
Title
 
 
To authorize the Director of Public Utilities to modify the contract for Janitorial Services with K&M Kleening Service, Inc. for the Division of Sewerage and Drainage; and to authorize the expenditure of $188,270.00 from the Sewerage System Operating Fund.  ($188,270.00)
 
 
 
 
Body
 
 
WHEREAS, Ordinance No. 1259-2005, passed September 12, 2005, authorized the Director of Public Utilities to enter into contract for Janitorial Services with K & M Kleening Service, Inc. for the Division of Sewerage and Drainage; and,
 
WHEREAS, it is immediately necessary to authorize the Director of Public Utilities to modify the existing contract with K & M Kleening Service, Inc. in order to provide for continuation of Janitorial Services; Now, Therefore,
 
           BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
 
SECTION 1.  That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL005610 with K & M Kleening Service, Inc. 2599 E. Main St., Suite 117, Columbus, OH 43209, in order to continue and extend services, in accordance with the terms and conditions as shown on the Modification on file in the office of the Division of Sewerage and Drainage.
 
 
SECTION 2.  That the expenditure of $ 188,270.00, or as much thereof as may be needed, is hereby authorized from Sewerage System Operating Fund 650, Department 60-05, to pay the cost of the modification to Contract No. EL005610, as follows:
 
OCA Code                     Object Level 3                         Amount
 
      605030      3396      $ 24,838.00
      605063      3396      29,550.40
      606202      3396      98,662.00
      605592      3396      5,128.00
      605899      3396      13,267.00
      605378      3396      16,824.60
 
 
SECTION 3.  That this ordinance shall take effect and be in force from and after the earliest date allowed by law.