Explanation
1. BACKGROUND
This ordinance authorizes the City Auditor to transfer funds between object levels within the Construction Inspection Fund, Fund 518. This ordinance also authorizes the Director of Finance and Management to establish purchase orders with Byers Ford from existing universal term contracts for the purchase of light duty vehicles for the Division of Design and Construction. There is a need to replace existing vehicles that are more than ten years old. Consideration of the Mayor's Green Initiative was made in the decision to purchase these specific vehicles.
2. FISCAL IMPACT
Funding is available within the Construction Inspection Fund for the purchase of light duty vehicles from the surplus within personnel expenditures.
3. CONTRACT COMPLIANCE
The contract compliance numbers for these vendors are as follows:
Byers Ford - CC#314139860, expires 2/10/2014
4. EMERGENCY DESIGNATION
Emergency action is requested to make these funds available to the division as soon as practical to meet anticipated 2012 needs.
Title
To authorize the City Auditor to transfer of $400,000.00 within the Construction Inspection Fund: to authorize the Director of the Department of Finance and Management to establish purchase orders in an amount not to exceed $400,000.00 with Byers Ford per the terms of the existing Universal Term Contracts; to authorize the expenditure of up to $400,000.00 from the Construction Inspection Fund for the purchase of light duty vehicles for the Division of Design and Construction; and to declare an emergency. ($400,000.00)
Body
WHEREAS, this ordinance authorizes City Auditor to transfer funds between object levels within the Construction Inspection Fund; and
WHEREAS, planned expenditures utilizing monies from the Construction Inspection Fund are ready to proceed; and
WHEREAS, there is a need to replace existing vehicles that are more than ten years old; and
WHEREAS, this ordinance also authorizes the Director of Finance and Management to establish purchase orders with Byers Ford from existing universal term contracts for the purchase of light duty vehicles for the Division of Design and Construction, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction, Department of Public Service, in that it is immediately necessary to transfer funds and establish said purchase orders under the terms of the City-Wide Universal Term Contracts, for the purchase of these vehicles, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That transfer of $400,000.00 be and hereby is authorized within the Construction Inspection Fund, Fund 518 as follows:
Transfer from:
OCA Codes/ O.L. One/O.L. Three Code / amount
591454 / 01/1101 / $142,000.00
591454/01/1112/ $258,000.00
Total Transfer Amount: $400,000.00
Transfer to:
OCA Codes/ O.L. One/O.L. Three Code / amount
591454/ 06/6652 / $400,000.00
Total Transfer Amount: $400,000.00
SECTION 2. That the Director of the Department of Finance and Management is hereby authorized to establish purchase orders for the Department of Public Service, Division of Design and Construction with Byers Ford under the terms of the Universal Term Contract FL005166 (expires 12/31/12) for the purchase of light duty vehicles.
SECTION 3. That the expenditure of up to $400,000.00, or so much thereof as may be necessary, from the Department of Public Service, Division of Design and Construction, 59-12, the Construction Inspection Fund, Fund 518 Object Level One 06 for the aforesaid purpose is hereby authorized as follows:
OCA Codes/ O.L. One/O.L. Three Code / amount
591454 / 06/6652 / $400,000.00
SECTION 4. That the expenditure in Section 3 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.