Explanation
Background: This legislation authorizes the Finance and Management Director to enter into a professional services contract for the Facilities Management Division with Mull & Weithman Architects, Inc. for engineering consulting services in order to produce detailed plans for the new impound lot. The goal is to design a 20,000 square foot office facility with two 15,000 square feet storage barns and a 45-acre storage lot. All of these design services are to include environmentally responsible components in compliance with the Mayor's policy directive "Get Green Columbus 2005: Environmental Stewardship in the 21st Century."
Responsibilities will also include progressive meetings with the City and the community through completion of an agreed upon final product, complete zoning process, renderings, drawings, specifications, and the bid process. The construction administration phase will include shop drawings and submittal reviews, RFI and change order process, pay request review/approval, weekly site progress meetings, providing as built drawings/CAD files, with close out documentation upon completion of the project. The contract will also include an architectural contingency for City requested scope of work changes and unforeseen circumstances.
Formal Requests for Statements of Qualifications (RFSQ) were solicited by the City of Columbus in the City Bulletin from April 4, 2006 through April 14, 2006. The City received three minimally compliant proposals. A five-member evaluation committee reviewed the statements. Two members were from the Police Division, two members were from the Facilities Management Division, and one member was from the Equal Business Opportunity Commission.
The committee ranked the statements of qualifications as follows: Mull & Weithman Architects, Inc. 917; McDonald, Cassell & Basset, Inc. 751; WSA Studio 702.
This ordinance also authorizes the transfer, appropriation, and expenditure of $1,800,000.00 from the Special Income Tax Fund to partially pay for this project. The Special Income Tax transfer and appropriation is a temporary measure until the City sells notes or bonds for this project.
Emergency action is requested so that work may begin as quickly as possible to improve Police Division operations throughout the City and relocate the impound lot off the Whittier Peninsula as soon as possible.
Fiscal Impact: The Facilities Management Division received $12,000,000.00 in the 2006 Capital Improvement Budget for this project, to include professional services and construction. Bonds have yet to be sold; therefore, a transfer of cash from the Special Income Tax Fund is necessary. The actual project will be bid once the engineering is complete. The total cost of this professional services contract is $1,800,00.00. Of this, $1,544,400.00 is for base services, and the remaining $255,600.00 is contingency. Mull & Weithman Architects, Inc., Contract Compliance Number 31-1635306, expiration date 01/31/2008.
Title
To authorize and direct the City Auditor to transfer $1,800,000.00 from the Special Income Tax Fund to the Facilities Management Capital Improvement Fund; to authorize the Finance and Management Director to enter into contract for the Facilities Management Division with Mull & Weithman Architects, Inc. for professional services related to the construction of a new impound lot, to authorize the expenditure of $1,800,000.00 from the Facilities Management Capital Improvement Fund, and to declare an emergency. ($1,800,000.00).
Body
WHEREAS, the City of Columbus desires to design a new impound lot to better meet the current and future needs of the residents of Columbus, and
WHEREAS, three firms submitted professional services proposals and Mull & Weithman Architects, Inc. achieved the highest score from a five-person Evaluation Committee, and
WHEREAS, a transfer of funds from the Special Income Tax Fund is necessary to fund this project; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund the amount transferred, and
WHEREAS, the aggregate principal amount which the city will issue to finance this phase of the project is presently expected not to exceed $1,800,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to contract with Mull & Weithman Architects, Inc. for professional services associated with the design and construction administration of a new impound lot, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $1,800,000.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2006 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the Facilities Management Capital Improvement Fund, Fund 733, at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the amount of $1,800,000.00 is hereby transferred and appropriated to the Facilities Management Division 45-07, Capital Improvement Fund, Fund 733, Impound Lot Project 570034, , Object Level Three Code 6681.
SECTION 4. That upon obtaining other funds for the Impound Lot Project, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 2, above, and said funds are hereby deemed appropriated for such purpose.
SECTION 5. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2, above.
SECTION 6. The City intends that this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 7. That the Finance and Management Director is hereby authorized to contract with Mull & Weithman Architects, Inc. for professional services associated with the design and construction administration of the new impound lot.
SECTION 8. That the expenditure of $1,800,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 7, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 733
Project: 457733
Object Level 1: 06
Object Level 3: 6681
Amount: $1,800,000.00
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.