Explanation
The purpose of this legislation is to authorize the Director of Finance to establish a purchase order for two (2) Tandem Axle Sewer Cleaners for the Division of Sewerage and Drainage, Sewer Maintenance Operations Center with Jack Doheny Supplies Ohio Inc. The vehicles will replace two (2) units in the current fleet that have become costly to maintain. The Sewer Maintenance Operations Center utilizes these vehicles for cleaning sewers, catch basins and manholes.
The Purchasing Office opened formal bids on May 20, 2004 for the purchase of Tandem Axle Sewer Cleaners. Two (2) bids were received. The apparent low bidder, Zia Municipal Supply offered a unit that was deemed non-responsive to the material aspects of the bid specifications. Jack Doheny Supplies Ohio Inc. offered a unit that met all requirements of the bid specifications. An award was made for 2 each of item #1A. A tabulation of the bids is as follows:
Zia Municipal Supply
Item 1A: (order placed within 120 days) $239,851.30;
Item 1B: (order placed with 240 days) $239,851.30
Jack Doheny Supplies Ohio Inc.
Item 1A: (order placed within 120 days) $249,000.00;
Item 1B (order placed within 240 days) $255,500.00
SUPPLIER: Jack Doheny Supplies Ohio Inc. (38-3148955)
FISCAL IMPACT: $498,000.00 is needed and budgeted for this purchase.
Emergency legislation is being requested so that the Division of Sewerage and Drainage can receive the lower cost by ordering within 120 days of the contract date.
Title
To authorize the Director of Finance to establish a purchase order with Jack Doheny Supplies Ohio Inc. for the purchase of Two (2) Tandem Axle Sewer Cleaners for the Division of Sewerage and Drainage, to authorize the expenditure of $498,000.00 from the Sewerage System Operating Fund, and to declare and emergency. ($498,000.00)
Body
WHEREAS, the Purchasing Office opened formal bids on May 20, 2004 for the purchase of Tandem Axle Sewer Cleaners for the Division of Sewerage and Drainage, Sewer Maintenance Operations Center; and
WHEREAS, the apparent low bidder, Zia Municipal Supply offered a unit that was deemed non-responsive to the material aspects of the bid specifications; and
WHEREAS, Jack Doheny Supplies Ohio Inc. met all the requirements of the bid specifications and is awarded a contract for item number 1A; and
WHEREAS, A purchase order will be issued in accordance with the terms and specifications of Solicitation Number: SA-001106GRW on file in the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately necessary to establish a purchase order so that the Division of Sewerage and Drainage can receive the lower cost by ordering within 120 days of the contract date. with Jack Doheny Supplies Ohio Inc. for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance be and is hereby authorized to establish a purchase order with Jack Doheny Supplies Ohio Inc. for the purchase of two (2) Tandem Axle Sewer Cleaners for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
Section 2. That the expenditure of $498,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650, OCA 605089, Object Level 1: 06, Object Level 03: 6652.
Section 3. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.