Explanation
Need: The Columbus Public Health (CPH) Department has a need to contract for security officer services for their facility at 240 Parsons Avenue. The purpose of this legislation is to enter into contract with United Security Management Services, Inc., for security services for the period November 12, 2009 through February 11, 2010.
A Request for Proposal (RFP), # SA002575 "Security Officer Services at 240 Parsons Avenue," was publicly posted to the City of Columbus Vendor Services web site from August 7 until September 7, 2007. All companies registered with the City of Columbus under commodity code 99046 (Guard and Security Services) were notified of the RFP. A total of eighteen companies requested the RFP. A total of nine companies submitted responses to the RFP. The CPH evaluation committee unanimously recommended awarding the contract to United Security Management Services, Inc., as the lowest, responsive, responsible and best bidder under the provisions of City Code, Chapter 329. Ordinance No. 1661-2007 authorized the Board of Health to enter into the first year of a three-year contract for a total amount of $293,968. Ordinance No. 0983-2008 authorized the Board of Health to enter into the second year of a three-year contract for a total amount of $291,500. This ordinance will authorize a contract for the first three months of the third year of the three-year contract.
The contract compliance number for United Security Management Services is 34-1084012 and expires on 10/12/09. The vendor is in the process of renewing their contract compliance number.
Emergency action is requested because the existing contract expires on November 11, 2009. The new contract needs to be in effect prior to the expiration of the current contract to ensure seamless security services are provided
Fiscal Impact: Because of the City's financial position, only three months were budgeted for this contract for Fiscal Year 2009. $76,524 is budgeted within the Health Special Revenue Fund, Fund No. 250.
Title
To authorize the Board of Health to enter into a contract with United Security Management Services, Inc. for security officer services for three months; to authorize a total expenditure of $76,524 from the Health Special Revenue Fund; and to declare an emergency. ($76,524)
Body
WHEREAS, a need exists for security officer services for the Health Department facility located at 240 Parsons Avenue; and
WHEREAS, A Request For Proposal (RFP), # SA002575 "Security Officer Services at 240 Parsons Avenue," was publicly posted to the City of Columbus Vendor Services web site from August 7 until September 7, 2007, and an evaluation committee unanimously recommended awarding the contract to United Security Management Services, Inc., as the lowest, responsive, responsible and best bidder under the provisions of City Code 329.06; and
WHEREAS, the Board of Health desires to enter into a contract with United Security Management Services, Inc., for the first three months of the third year of a three-year contract; and
WHEREAS, an emergency exists in the usual, daily operations of the Department of Health in that it is immediately necessary to enter into a contract for security officer services for the Health Department's 240 Parsons Avenue facility for the immediate preservation of the public peace, property, health, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into a contract for $76,524 with United Security Management Services, Inc., for security officer services for the Health Department facility located at 240 Parsons Avenue for the period November 12, 2009 through February 11, 2010.
SECTION 2. That the expenditure of $76,524 is hereby authorized from the Health Special Revenue Fund, Fund No. 250, Department of Health, Division No. 50-01, Object Level One - 03, Object Level Three -3398, OCA - 500264.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.