Explanation
The purpose of this legislation is to enable the Director of the Department of Public Utilities to enter into a contract to acquire professional services to provide Employee Mentoring Program Design and Services with Rama Consulting Group.
The contract will augment city-wide training opportunities and enhance the employee experience through the development and implementation of a department-wide mentoring program. The desired Employee Mentoring Program (EMP) will employ the most effective, "best practices", approach to peer-to-peer, as well as group, mentoring that extends learning opportunities, facilitates diverse leadership development; engages cross-functional relationships; and fosters a culture of diversity and collaboration which improves employee satisfaction, growth and retention.
The Director of Public Utilities received RFP's on April 29, 2011 and two (2) firms submitted proposals. Three (3) city employees served on the evaluation committee and after review of all the proposals and criteria, the committee recommended the award of the contract to be made to Rama Consulting Group. See tabulation of results of the evaluation attached.
Services under this agreement are to be provided over a period of three years. Funds for the project shall be reviewed and approved each year of the three year contract by City Council and the Mayor, and Auditor's certification of funds. Notwithstanding any provision in this Agreement to the contrary, the maximum obligation of the City for services described in this agreement for the period commencing on September 1, 2011 through August 31, 2012 ("Phase 1") is limited to the amount of two hundred thousand dollars $200,000.00, unless all the following occur: this Agreement is modified in writing; City Council enacts an ordinance approving the new amount; the Mayor has authorized the additional amount; and the Auditor has certified the additional funds. The City is not obligated to spend the maximum obligation authorized under this Agreement. Phase 2 costs under this agreement for the period from September 1, 2012 through August 31, 2013 are estimated at two hundred thousand dollars ($200,000.00). Phase 3 costs for the period from September 1, 2013 through August 31, 2014 are estimated at two hundred thousand dollars ($200,000.00).
The City may, at any time during the performance of the services under this Agreement, propose a modification of the Contract by a properly authorized written instrument. With the approval of City Council and execution of such modification by both parties hereto, it shall be fully incorporated into this Contract and shall govern all subsequent performance under the Contract.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Rama Consulting Group (20-4647970) Expires 4-29-13
FISCAL IMPACT: $200,000.00 is needed for this service.
Title
To authorize the Director of Public Utilities to enter into contract with Rama Consulting Group for Employee Mentoring Program Design and Services for the Department of Public Utilities, to authorize the expenditure of $12,200.00 from the Electricity Operating Fund, $77,600.00 from the Water Operating Fund, $87,000.00 from the Sewer System Operating Fund and $23,200.00 from the Stormwater Operating Fund ($200,000.00)
Body
WHEREAS, the Department of Public Utilities desires to augment city-wide training opportunities and enhance the employee experience through the development and implementation of a department-wide mentoring program. The desired Employee Mentoring Program (EMP) will employ the most effective, "best practices", approach to peer-to-peer, as well as group, mentoring that extends learning opportunities, facilitates diverse leadership development; engages cross-functional relationships; and fosters a culture of diversity and collaboration which improves employee satisfaction, growth and retention, and
WHEREAS, the Director of Public Utilities received Requests for Proposals bids on April 29, 2011 and two (2) firms submitted proposals for evaluation, and
WHEREAS, a committee of three (3) City employees conducted evaluations and scoring for each firm, see tabulation attached, and
WHEREAS, the committee selected the best offer that fits the needs of the Employee Mentoring Program Design and Services, Rama Consulting Group, and
WHEREAS, services under this agreement are to be provided over a period of three years with funds being reviewed and approved each year of the three year contract by City Council and the Mayor, and Auditor's certification of funds, and
WHEREAS, the City may, at any time during the performance of the services under this Agreement, propose a modification of the Contract by a properly authorized written instrument. With the approval of City Council and execution of such modification by both parties hereto, it shall be fully incorporated into this Contract and shall govern all subsequent performance under the Contract, Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to enter into contract with Rama Consulting Group for Employee Mentoring Program Design and Services
Section 2. That the expenditure of $200,000.00 or so much thereof as may be needed, be and the same hereby is authorized as follows:
Fund No. 550-Electricity
OCA 600700
Object Level 1: 03
Object Level 03: 3336
Amount: $12,200.00
Fund No. 600-Water
OCA 601849
Object Level 1: 03
Object Level 03: 3336
Amount: $77,600.00
Fund No. 650-Sewers
OCA 605006
Object Level 1: 03
Object Level 03: 3336
Amount: $87,000.00
Fund No. 675-Stormwater
OCA 675002
Object Level 1: 03
Object Level 03: 3336
Amount: $23,200.00
TOTAL: $200,000.00
Section 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.