Explanation
BACKGROUND: To authorize the Director of the Department of Finance and Management to enter into contract with Ricart Properties, Inc. (CC# 31-1282546, expires 10/11/2014) for the purchase of two (2) 2013 Ford Fusion and two (2) Ford Focus under the terms of the Universal Term Contract FL005148 (expires 12/31/2012) and Voss Brothers Sales and Rentals (CC# 31-1262255, expires 7/20/2012) for the purchase of one (1) four wheel drive tractor under SA004610.
Emergency action is requested so that Fleet Management can address the replacement of vehicles for the Division of Fire and for the purchase of one (1) four wheel tractor for the Facilities Management Division.
FISCAL IMPACT: The 2012 Special Income Tax Fund includes funding for the purchase of these vehicles. A total of $88,649.48 will be spent from the Special Income Tax Fund 430. This ordinance authorizes the appropriation and expenditure of $88,649.48 from the Special Income Tax Fund.
Emergency action is requested in order to make certain the purchase is completed as quickly as possible to ensure the safety of employees and citizens.
Title
To authorize the Director of the Department of Finance and Management to establish a purchase order with Ricart Properties, Inc. under the terms of an existing Universal Term Contract for the purchase of two (2) 2013 Ford Fusion and two (2) Ford Focus for the Division of Fire; to authorize the Director of the Department of Finance and Management to enter into contract with Voss Brothers Sales and Rentals for a four wheel tractor for the Division of Facilities Management; to authorize the expenditure of $88,649.48 from the Special Income Tax Fund; and to declare an emergency ($88,649.48)
Body
WHEREAS, the Director of the Department of Finance and Management has been previously authorized to establish a Universal Term Contract for the option to purchase vehicles; and
WHEREAS, this ordinance authorizes the Director of the Department of Finance and Management to enter into contract with Ricart Properties, Inc. for the purchase of two (2) Ford Fusion and two (2) Ford Focus under the terms of a City-wide contract (Universal Term Contract FL005148, expires 12/31/2012) for the Department of Fire; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to enter into contract with Voss Brothers Sales and Rentals under SA004610 for a four wheel drive tractor for the Division of Facilities Management; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Fire and the Division of Facilities Management, in that it is immediately necessary to establish said purchase orders and a contract for the purchase of these necessary replacement vehicles so that older vehicles and equipment can be removed from service, all for the immediate preservation of the public peace, health, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to establish a purchase order for the Department of Fire with Ricart Properties, Inc. under the terms of the Universal Term Contract FL 005148 (expires 12/31/2012) for the purchase of two (2) Ford Fusion and two (2) Ford Focus.
SECTION 2. That the Director of the Department of Finance and Management is hereby authorized to enter into contract with Voss Brothers Sales and Rentals for the purchase of one (1) four wheel drive tractor under Solicitation SA004610.
SECTION 3. That the City Auditor is authorized to appropriate $88,649.48 within the Special Income Tax Fund as follows:
Department: 45-05
Fund: 430
OCA: 454301
Obj Level 03: 6650
Amount: $88,649.48
SECTION 4. That the expenditure of $88,649.48, or so much thereof as may be necessary, in regard to the action authorized in Sections 1 and 2, be and is hereby authorized from the Special Income Tax Fund 430 as follows:
Department: 45-05
Fund: 430
OCA: 454301
Obj Level 03: 6650
Amount: $88,649.48
SECTION 5. The City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with the ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.