Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Development to enter into contracts with various contractors for grass mowing and litter control services during the 2014 season. These services are needed to protect the health and safety of the citizens of Columbus.
Twenty-one (City-wide) vendors submitted the required bid packet on February 12, 2014 and have been selected to participate in the weed abatement and solid waste removal program in 2014. This program is administered by the Department of Development, Code Enforcement Division. These twenty-one vendors were not only selected on their competitive hourly rates, but the selection was also based on their bid packet completion and/or their past performance and experience in the program. Of the twenty-one vendors selected, five vendors are new to the program.
The seven (Community-group) associations and organizations do not formally submit a bid packet and are paid an equal hourly rate for their equipment and labor. Their hourly rates are based on the average hourly rates of the (City-wide) vendors that receive an award. The (Community-group) organizations are also involved in cutting and maintaining street islands, medians and mini-parks throughout the City.
Emergency action is required so these vital services can be available at the beginning of the season.
FISCAL IMPACT: The 2014 General Fund, Community Development Block Grant Fund and Recreation and Parks Operating Fund budgets include funding for this service.
Title
To authorize the Director of the Department of Development to enter into contracts with various contractors for grass mowing and litter control services during the 2014 season; to authorize the Director of the Department of Development to issue purchase orders for tipping fees; to authorize the expenditure of $598,935.75 from the General Fund; to authorize the expenditure of $160,000.00 from the Community Development Block Grant Fund; to authorize the expenditure of $97,461.00 from the Recreation and Parks Operating Fund; and to declare an emergency. ($856,396.75)
Body
WHEREAS, grass mowing and litter control is necessary to public health; and
WHEREAS, it is the responsibility of the Weed Abatement Program to clear public sites and private properties deemed in violation; and
WHEREAS, in order to carry out this responsibility it is necessary to contract for grass mowing and litter control services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development, in that it is immediately necessary to enter into contracts so these vital services can be available at the beginning of the season, all for the immediate preservation of the public peace, health, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is authorized to enter into contracts with the vendors listed below in accordance with Columbus City Code for grass mowing and litter control services.
Vendor / Contract Comp# / Expiration Date
A-1 Swimming Pools Supplies / 31-1133166 / 1/31/2016
Chapman's Lawn Care / 33-1152831 / 1/18/2015
Cleanturn International LLC / 45-4144939 / 2/10/2016
Clintonville/Beechwold Community Resource Center / 31-0834578 / NPO
Cut it Now Lawn Care & Hauling Service / 281-66-1165 / 12/05/2014
Driving Park Civic Association / 31-1128785 / NPO
E J Lawn Service / 42-1723055 / 3/27/16
Fellas / 272662550 / 1/7/2015
Givens Lawncare Service / 80-0175734 / 3/10/2016
Gladden Community House / 31-4379476 / NPO
Greater Linden Development Corp. / 31-1419862 / NPO
Higher Ground Commercial Maint. / 30-0803018 / 10/30/2015
Holleywood LLC / 30-0604363 / 2/19/2016
Johns Industrial Landscaping / 281-58-3383 / 3/31/2016
Lyles Landscape & Maint. / 31-1750874 / 2/6/2015
Marion Franklin Civic Association / 31-1250698 / NPO
Martha Walker Garden Club / 31-1013959 / NPO
Mowtivation Lawn Services LLC / 611625129 / 2/8/2015
NVUS / 46-4763188 / 2/11/2016
Personal Touch Lawn Care / 800411496 / 1/22/2016
Peterson Lawn Care & Maint. / 16-1718181 / 2/6/2015
Pine Hills Civic Association / 31-1064163 / NPO
Quality Lawn Care Service / 263807233 / 12/14/2014
Quality Lawn Care T.A.M. / 46-4733534 / 2/6/2016
Seaverson Lawncare / 2174818755 / 1/7/2015
Shining Company / 31-1303398 / 3/12/2016
W.A.Q. Inc. / 31-1592385 / 2/7/2015
We Haul Enterprise / 268464404 / 1/27/2016
SECTION 2. That the Director of the Department of Development be and is hereby authorize to establish purchase orders for payment of tipping fees related to weed cutting and litter control services under the Nuisance Abatement Program as follows:
Liberty Tire Recycling LLC
JDM Services, LLC
Solid Waste Authority of Central Ohio (SWACO)
Reynolds Services Holdings Co. Inc (Reynolds Ave Transfer Station)
SECTION 3. That the expenditure of $598,935.75, or so much thereof as may be necessary, from the Department of Development, Code Enforcement Division, Division 44-03, General Fund, Fund 010, Object Level One 03, OCA Code 499046 for the aforesaid purpose is hereby authorized as follows:
Object Level Three 3354 $523,935.75
Object Level Three 3389 $ 75,000.00
SECTION 4. That the expenditure of $160,000.00, or so much thereof as may be necessary, from the Department of Development, Code Enforcement Division, Division 44-03, CDBG Fund, Fund 248, Object Level One 03, Object Level Three 3354, OCA Code 410427 for the aforesaid purpose is hereby authorized.
SECTION 5. That the expenditure of $97,461.00, or so much thereof as may be necessary, from the Recreation and Parks Department, Division 51-01, Recreation and Parks Operating Fund, Fund 285, Object Level One 03, Object Level Three 3354, OCA Code 510487 for the aforesaid purpose is hereby authorized.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That for the reasons stated in the preamble thereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.