Explanation
The purpose of this legislation is to authorize the Finance Director to issue blanket purchase orders for various plant industrial and hardware supplies, parts and accessories for the Division of Sewerage and Drainage, without use of formal competitive bidding. The items to be purchased are typically defined as maintenance, repair and operations supplies (MRO). These items account for approximately 75% of the wastewater treatment plants and sewer maintenance purchasing volume and have a high volume of turn over.
Given the diversity of the wastewater treatment plants, sewer maintenance equipment and the wastewater treatment process, it is not possible to fully anticipate all supplies, parts, and accessories needed to make repairs. Because of these circumstances, the City must purchase plant industrial and hardware supplies, parts and accessories not currently available on City-wide Universal Term Contracts within a short period time which precludes formal competitive bidding. However, to ensure the City receives the best possible pricing, the Division of Sewerage and Drainage solicits quotes by phone or in writing.
Historically the Division of Sewerage and Drainage spends approximately $850,000.00 per year on MRO items. MRO items are purchased from a variety of instruments, Universal Term Contracts, One Time Purchase Orders, etc. This request is for items that are needed for emergency as needed basis that are not represented on current City-wide Universal Term Contracts. The amount is based on historical data for these items and the division's estimated needs for 2005 with the listed suppliers on this ordinance. In 2003 and 2004 funding was established for the Southerly Wastewater Treatment Plant only. The amount being requested for Fiscal Year 2005 of $243,000.00 includes the Jackson Pike Wastewater Treatment Plant and Sewer Maintenance Operations Center.
Emergency legislation is requested to ensure an uninterrupted supply chain of these critical maintenance and repair supplies and parts.
Suppliers are listed as an Excel spreadsheet and Word Document attached.
Fiscal Impact: $263,000.00 is needed and budgeted for these items.
$120,000.00 was spent in 2004.
$100,000.00 was spent in 2003.
Title
To authorize the Director of Finance to issue blanket purchase orders for plant industrial and hardware supplies, parts and accessories for the Division of Sewerage and Drainage, to authorize the expenditure of $263,000.00 from the Sewerage System Operating Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare and emergency ($263,000.00)
Body
WHEREAS, the purchase of various plant industrial and hardware supplies, parts and accessories that cannot be reasonably anticipated is requested by the Division of Sewerage and Drainage, and,
WHEREAS, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements for the purchase of various plant industrial and hardware supplies, parts and accessories, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately necessary to establish blanket purchase orders for the purchase of plant industrial and hardware supplies, parts and accessories so that there is not an interruption in the supply chain for these maintenance and repair supplies and parts for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance be and is hereby authorized to establish blanket purchase orders for plant industrial and hardware supplies, parts and accessories without benefit of formal competitive bidding provided the Division of Sewerage and Drainage Administrator first authorizes the purchase via the issuance of a requisition and that the blanket purchase orders are certified from the Auditor's Certificate established by this ordinance and no single purchase will exceed $20,000.00.
Section 2. That the vendors for plant industrial and hardware supplies, parts and accessories will be certified from the Auditor's Certificate represented on an attachment to this ordinance.
SECTION 3. That in accordance with Section 329.26 of the Columbus City Codes, the Columbus City Council finds it in the best interest of the City of Columbus to waive formal competitive bidding requirements as they pertain to the action authorized in Section 1 of this ordinance and that Section 329.06 and 329.07 of the Columbus City Codes are hereby waived
SECTION 4. That the expenditure of $263,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650. Funding breakdown for each OCA is as follows:
SOUTHERLY WASTEWATER TREATMENT PLANT
OCA 605063
Object Level 1: 02,
Object Level 03: 2244
Amount: $30,000.00
OCA 605063
Object Level 1: 02,
Object Level 03: 2245
Amount: $100,500.00
OCA 605063
Object Level 1: 02,
Object Level 03: 2246 ($25,000.00)
Amount: $25,000.00
Total For 605063 = $155,500.00
JACKSON PIKE WASTEWATER TREATMENT PLANT
OCA 605030
Object Level 1: 02,
Object Level 03: 2245)
Amount: $49,500.00
Total For 605030 = $49,500.00
SEWER MAINTENANCE OPERATIONS CENTER
OCA 605089
Object Level 1: 02,
Object Level 03: 2244
Amount: $7,000.00
OCA 605089
Object Level 1: 02,
Object Level 03: 2245
Amount: $6,000.00
OCA 605089
Object Level 1: 02,
Object Level 03: 2263
Amount: $10,000.00
OCA 606202
Object Level 1: 02,
Object Level 03: 2244
Amount: $3,000.00
OCA 606202
Object Level 1: 02,
Object Level 03: 2245
Amount $12,000.00
OCA 606202
Object Level 1: 02,
Object Level 03: 2260
Amount $20,000.00
Total For 605089 and 606202 = $58,000.00
TOTAL AMOUNT FOR ALL OCA'S = $263,000.00
Section 5. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.