Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Heapy Engineering for the professional services for the design and construction administration of the HVAC and electrical upgrades and retrofit for the Central Safety Building, 120 Marconi Boulevard.
The original contract was authorized by Ordinance No. 1581-2009, passed December 9, 2009, and subsequently modified by 0504-2011, which passed April 25, 2011. The initial scope was to develop a master plan and design of an energy retrofit which meets the operational needs of the Division of Police. This design indicated that it was necessary to replace the chiller and cooling tower, boiler replacement, and electrical lighting assessment for the interior and exterior of the Building.
This modification will authorize additional design services for an energy efficient office lighting upgrade for over 1,800 individual lights, direct digital controls upgrade and chiller water piping modifications. These services will also provide enhanced commissioning to include functional testing for the control system and retro commissioning of the existing building heating, air condition and ventilation system. The commissioning process is important so as to measure and verify that all components are functioning properly and efficiently according to manufacturer specifications.
Heapy Engineering has institutional knowledge of the project and performed the original renovations. It is practical and cost effective for the coordination and continuity of the project to use them for this modification. Therefore, it would not be in the best interest of the City to re-bid and potentially choose another firm. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested so the final renovations can be completed and the city can quickly benefit from the reductions in energy usage and associated costs.
Heapy Engineering Contract Compliance No. 31-1743951, expiration date November 3, 2013.
Fiscal Impact: The amount of the original contract was $154,200.00. The amount of the first modification was $15,000.00. The cost of this modification is $95,000.00. The total cost of this contract is $264,200.00. Funding for this modification will be from the Energy Efficiency and Conservation Block Grants (EECBG) Program, under the American Recovery and Reinvestment Act (ARRA) of 2009, which represents a Presidential priority to deploy the cheapest, cleanest, and most reliable energy technologies available - energy efficiency and conservation - across the country.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Heapy Engineering the professional services for design and construction administration of the HVAC and electrical upgrades and retrofit for the Central Safety Building, 120 Marconi Boulevard; to authorize the expenditure of $95,000.00 from the Energy Efficiency and Conservation Block Grants (EECBG) Program; and to declare an emergency. ($95,000.00)
Body
WHEREAS, Ordinance No. 1581-2009, passed December 9, 2009, authorized the Finance and Management Director to enter into a contract on with Heapy Engineering for professional services for the design and construction of the HVAC and electrical upgrade and retrofit for the Central Safety Building, 120 Marconi Boulevard; and
WHEREAS, Ordinance No. 0504-2011, passed April 27, 2011, authorized a modification to the contract with Heapy Engineering for professional services for the design and construction of the HVAC and electrical upgrade and retrofit for the Central Safety Building, 120 Marconi Boulevard; and
WHEREAS, it is necessary to modify and increase a contract with Heapy Engineering for professional services for the design and construction of the HVAC and electrical upgrade and retrofit for the Central Safety Building, 120 Marconi Boulevard; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to enter into a modify a contract with Heapy Engineering for professional services for the design and construction of the HVAC and electrical lighting upgrade and retrofit for the Central Safety Building, 120 Marconi Boulevard, so the final renovations can be completed and the city can quickly benefit from the reductions in energy usage and associated costs; thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management is hereby authorized to modify a contract on behalf of the Office of Construction Management with Heapy Engineering for professional services for the design and construction of the HVAC and electrical upgrade and retrofit for the Central Safety Building, 120 Marconi Boulevard.
SECTION 2. That the Auditor's Office is hereby authorized to transfer appropriation of $95,000.00, within the General Governmental Grants Fund, Fund 220, Grant Number 459106, Dept. 45-50 as follows:
FROM:
Dept. 59-11
OCA 599206, Object Level One 03, $95,000.00
TO:
Dept. 45-50
OCA 459109, Object Level One 06, $95,000.00
SECTION 3. That the expenditure of $95,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved to be expended from the Department of Finance and Management, Dept. 45-50, Fund 220, Grant Number 459106, Object Level One 06, Object Level Three 6625, OCA 459109.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten day after passage if the Mayor neither approves nor vetoes the same.