Explanation
BACKGROUND
This ordinance authorizes the Franklin County Municipal Court Administrative and Presiding Judge to contract with Brown Enterprise Solutions and authorizes the expenditure of up to $138,500.91 from the Municipal Court special revenue Computer Fund and the Probation User Fees for new desktop computers to replace the currently outdated ones being used by the Court. The computer equipment being replaced is used for the operation of applications that are vital to the daily operations of the Court. Replacements of these computers are crucial for continued efficiency, so that the Court can access applications. The purchase will be made from the pre-established universal term contracts (UTC's), FL004953 with Brown Enterprise Solutions LLC., expiration date April 30, 2014,
Brown Enterprise Solutions contract compliance number is 900353698 expires 1/31/14.
FISCAL IMPACT: The funds would come from the 2013 Special Revenue Computer Fund and Probation User Fees. Contingent upon approval of Ordinance 0693-2013.
Emergency legislation is requested to authorize the contract and the expenditure to permit the replacement to begin immediately.
Title
To authorize and direct the Administrative and Presiding Judge of the Franklin County Municipal Court to enter into contract with Brown Enterprise Solutions; to authorize the expenditure of up to $138,500.91 with Brown Enterprise Solutions for computers; and to declare an emergency. ($138,500.91) (AMENDED BY ORD. 0918-2013 PASSED 4/29/2013)
Body
WHEREAS, the Court has determined that it is in its best interest to contract with Brown Enterprise Solutions using the universal term contract; and
WHEREAS, $138,500.91 is needed to purchase the new computers; and
WHEREAS, this ordinance is requested as an emergency to permit the timely procurement of needed equipment; and
WHEREAS, an emergency exists in the usual daily operation of the city, in that it is immediately necessary to enter into contract and authorize the expenditure for the systems and installation with BIS Digital, Inc thereby preserving the public health, peace, property, safety and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Administrative and Presiding Judge of the Franklin County Municipal Court be and is hereby authorized to enter into contract with Brown Enterprise Solutions for a new computers.
SECTION 2. That to pay the cost of the aforesaid contract, the expenditure of $138,500.91 or as much thereof as may be necessary, is hereby authorized from the Franklin County Municipal Court, department number 2501, Special fund, fund number 227 subfund 001, oca 250340, object level 1 - 03, $101,152.35 object level 3 -2193 and Probation User Fees, fund 227 subfund 003, oca 250324, object level 1 - 03, $37,348.56 object level 3 - 2193.
SECTION 3. That this contract is entered into using the universal term contract.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.