Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a contract with the Reynolds Inliner, LLC. in the amount of $1,803,047.53 for the construction of one sanitary sewer improvement project.
This legislation authorizes the Director of Public Utilities to execute a contract with Reynolds Inliner, LLC., for the construction of the West Side Sanitary Sewer Rehabilitation Project. This project will consist of various elements involved in the rehabilitation of larger diameter sanitary sewers located in the area southwest of downtown Columbus: 36 -inch and 42-inch diameter sanitary sewer using the Cured-in-Place Pipe (CIPP) process; manhole repairs utilizing a cementitious lining system; 12-inch diameter storm sewer construction; and other such work as may be necessary to complete the contract in accordance with the plans (CC-14765) and specifications. This project will utilize trenchless technology methods to minimize the disruption to residences in the project area and to avoid the costlier method of traditional open trench sewer removal and replacement.
The Director of Public Utilities publicly opened four competitive bid proposals on February 7, 2007. The result of this bid was that Spiniello Construction Company submitted a bid of $3,891,738.00; Kokosing Construction Company submitted a bid of $2,575,354.85; Insituform (MO) submitted a bid of $2,202,789.01 and Reynolds Inliner, LLC. submitted a bid of $1,803,047.53. Reynolds Inliner, LLC. is the apparent low bidder.
2. FISCAL IMPACT: This ordinance authorizes the transfer and appropriation of funds from the Sewer System Reserve Fund to the OWDA Loan Fund in order to fund this proposed expenditure. This transaction is a temporary measure that is required until such time as the Department is able to execute a loan agreement with the Ohio Water Development Authority and reimburse the Sewer System Reserve Fund.
3. EMERGENCY DESIGNATION: The Division of Sewerage and Drainage is requesting City Council to designate this legislation an emergency measure, in order to allow for the immediate execution of the subject contract. There has been some holdup in the loan approval process through the Ohio Water Development Authority, which has caused this request for legislation to be delayed. In order to ensure that the City meets the scheduling constraints of this project, it is imperative that a notice-to-proceed be issued as soon as possible.
Title
To authorize the Director of Public Utilities to execute a construction contract with Reynolds Inliner, LLC., in connection with the West Side Sanitary Sewer Rehabilitation Project; to authorize the appropriation, transfer, and expenditure of $1,803,047.53 from the Sewer System Reserve Fund to the Ohio Water Development Authority Loan Fund; for the Division of Sewerage and Drainage; and to declare an emergency. ($1,803,047.53)
Body
WHEREAS, four competitive bids for the construction of West Side Sanitary Sewer Rehabilitation Project were received on February 7, 2007, and
WHEREAS, it is immediately necessary for the City Council to both appropriate funds from the Sewer System Reserve Fund and authorize the transfer of said funds into the Ohio Water Development Authority Loan Fund; in order to temporarily fund this expenditure, until such time as the City is able to execute a loan for the above stated purpose and reimburse the Sewer System Reserve Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately necessary to authorize the Director of Public Utilities to enter into an agreement for construction services, for the West Side Sanitary Sewer Rehabilitation Project; to appropriate and authorize the expenditure of the proceeds from the aforementioned loan; to insure the continuing operation of this vital sanitary sewer infrastructure; thereby preserving the public health, peace and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That from the unappropriated monies in the Sewer System Reserve Fund 654, and from all monies estimated to come into said fund from any and all sources, and unappropriated from any other purpose for the West Side Sewer Rehabilitation project, the sum of $1,803,047.53 is hereby appropriated to the Division of Sewerage and Drainage, Division 60-05 | Object Level One 10 | Object Level Three 5502 | OCA Code 901654.
Section 2. That the City Auditor is hereby authorized to transfer $1,803,047.53 to the OWDA Loan Fund No. 666, into the appropriate project accounts as specified within Section 3 herein, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
Section 3. That the expenditure of $1,803,047.53 is hereby appropriated for the West Side Sewer Rehabilitation project within the OWDA Loan Fund No. 666 | Division 60-05 | as follows:
Project 650693 | OCA Code 666693 | Object Level 3 No. 6630 | $1,803,047.53
Section 4. That upon obtaining other funds for the purpose of funding sanitary sewer system capital improvement work, the City Auditor is hereby authorized to repay the Sewerage System Reserve Fund the amount transferred under Section 2., above, and said funds are hereby deemed appropriated for such purposes.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with the expenditure of the funds transferred under Section 2., above.
Section 6. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for the construction of the subject project with the lowest, and best bidder, Reynolds Inliner, LLC., 4520 N. State Road 37, Orleans, IN 47452, in the amount of $1,803,047.53, in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage.
Section 7. That the expenditure of $1,803,047.53, or as much thereof as may be needed, is hereby authorized from the Ohio Water Development Authority Loan Fund No. 666 | Division 60-05 | as follows:
Project 650693 | West Side Sewer Rehabilitation project | OCA Code 666693 | Object Level 3 No. 6630 | $1,803,047.53
Section 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.