Explanation
Background:
The Central Ohio Area Agency on Aging of the Recreation and Parks Department was awarded federal American Rescue Plan Act (ARPA) funds from the Ohio Department of Aging for the continuation of services to older adults in the Central Ohio area, including Delaware, Fairfield, Fayette, Franklin, Licking, Madison, Pickaway and Union Counties.
This ordinance authorizes the Director of Recreation and Parks to enter into 32 service contracts for the provision of home-delivered meals, adult day care, health services, financial navigator services, housing assistance counseling, supportive services, personal care, transportation, home repair, and legal services for the period July 1, 2023, through September 30, 2024.
Approximately 40,000 individuals are expected to be served.
BID INFORMATION:
The Central Ohio Area Agency on Aging selected in accordance with the procedures set forth in Columbus City Code, Section 329. COAAA released a Notice of Funding Availability (NOFA) for senior community services on April 10, 2023 and hosted a virtual bidder’s conference on April 14, 2023. Interested service providers submitted proposals on May 5, 2023. Proposals were competitively reviewed by COAAA employees from May 5 to May 26, 2023. Based on the evaluation of the 121 service applications received, a determination was made by COAAA’s Administrator to enter into contract with the 32 agencies listed in the attachment to this ordinance. COAAA’s Advisory Council approved the recommendations to fund the services listed in the attachment.
These contracts are awarded pursuant to City Code Sections 329 relating to non-profit service contracts, such that the services provided by the agencies listed in the attachment hereto cannot be provided by existing city employees.
Emergency Justification:
Emergency action is requested in order to have the contracts in place by July 1, 2023, as stipulated in the grant requirements, so there is no delay in services to older adults.
Fiscal Impact:
$3,342,926.00 is required and budgeted from the Recreation and Parks Grant Fund to meet the financial obligation of these contracts.
Title
To authorize and direct the Director of Recreation and Parks to enter into 32 service contracts with the agencies listed on the attachment hereto to provide social and nutrition services to older adults in Central Ohio for the period of July 1, 2023 to September 30, 2024; to authorize the expenditure of $3,342,926.00 from the Recreation and Parks Grant Fund; and to declare an emergency. ($3,342,926.00)
Body
WHEREAS, American Rescue Plan Act funding to enter into contract with the agencies listed in the attachment hereto to provide social and nutrition services to older adults in Central Ohio for the period of July 1, 2023, to September 30, 2024, was made available to the Central Ohio Area Agency on Aging from the Ohio Department of Aging; and
WHEREAS, it is necessary to authorize the Director of the Department of Recreation and Parks to enter into 32 service contracts for the provision of home-delivered meals, adult day care, health services, financial navigator services, housing assistance counseling, supportive services, personal care, transportation, home repair, and legal services for the period July 1, 2023, through September 30, 2024; and
WHEREAS, expenditure of American Rescue Plan Act funding is necessary to help expand such services for older Americans that are needed as a result of the COVID-19 public health emergency; and
WHEREAS, such expenditure of funds has not been previously accounted for in the 2023 Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contracts to avoid delay of services to older adults, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is authorized and directed to enter into 32 contracts with the agencies listed on the attachment for the provision of social and nutrition services to older adults in Central Ohio for the period July 1, 2023, through September 30, 2024.
SECTION 2. That these contracts are awarded pursuant to City Code Sections 329 relating to non-profit service contracts. Pursuant to City Code Section 329, the services provided by the agencies listed in the attachment hereto cannot be provided by existing city employees.
SECTION 3. That to pay the cost of said contracts, the expenditure of $3,342,926.00 or so much thereof as may be necessary, be and is hereby authorized from and within the Recreation and Parks Grant Fund No. 2286, per the accounting codes in the attachment to this ordinance.
SECTION 4. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized, and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.