Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with MAC Trailer Mfg. for the purchase of Half Round Trailers for the Division of Sewerage and Drainage. The equipment will be used at the Compost Facility for transportation of sewage sludge cake. This purchase was approved by Fleet Management.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004732). Forty (40) vendors (38 MAJ/1 M1A/1 F1) were solicited and one (1) bid (1 MAJ) was received and opened on January 3, 2013. The award is recommended to MAC Trailer Mfg. as the lowest responsive, responsible, and best bidder for all items for a total amount of $122,148.00. The bid tabulation is attached for your review.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: MAC Trailer Mfg., Contract Compliance Number: 34-1721893, expires 12/21/2014.
FISCAL IMPACT: This purchase was not budgeted in the division's operating budget for 2013, as it was originally planned for 2012. Expenditures will be reprioritized in the first quarter review to accommodate this expenditure without increasing the existing budget. This ordinance is contingent on the passage of the 2013 operating budget, which is Ordinance 2631-2012.
$0.00 was spent in 2012
$0.00 was spent in 2011
Title
To authorize the Director of Finance and Management to enter into a contract with MAC Trailer Mfg. for the purchase of Half Round Trailers for the Division of Sewerage and Drainage and to authorize the expenditure of $122,148.00 from the Sewer Operating Fund. ($122,148.00)
Body
WHEREAS, Half Round Trailers are required by the Division of Sewerage and Drainage for the transportation of sewage sludge cake; and
WHEREAS, the Purchasing Office opened formal bids on January 3, 2013 for the purchase of Half Round Trailers for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest, responsive and responsible bidder, MAC Trailer Mfg.; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA004732 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with MAC Trailer Mfg. for the purchase of Half Round Trailers for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $122,148.00, or so much thereof as may be needed, be and the same hereby is authorized from the Sewer Operating Fund, Fund No. 650, OCA 605063, Object Level l: 06, Object Level 3: 6652.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.