Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into a contract with Pizzuti Solutions, LLC for professional services involving the preliminary engineering and architectural analysis of space needed for the department's senior creative facilities and their programming.
Background: For several decades Recreation and Parks has been actively engaging with the senior population of Columbus through multiple facilities dispersed throughout the city. Two of these facilities, the Golden Hobby Shop and Martin Janis Senior Center, specialize in providing a vibrant social space for participants to create, display, and market their wares. Each location offers unique services, staffing, studios, workshops, instruction, and a wide range of programs such as jewelry, needlework, wood crafts, stained glass, painting, ceramics, lapidary, and model trains. While both facilities are popular and successful, the department is facing increasing concerns about the conditions and increasing capital expenses of the two facilities in addition to concerns that these facilities are not operating as efficiently as possible. In addition to the analysis of these existing facilities and how they could be improved, this contract will provide valuable information that will be used to move forward with the long term future of the departments senior creative facilities and the services they offer. Overall functionality, accessibility, safety, and customer experience provided by these two sites and future sites will be examined. A major goal will be to produce an action plan to increase operational efficiency and explore ways to combine and integrate creative services so that space can be utilized as efficiently as possible at our existing facilities and future facilities. The resulting action plan will provide preliminary engineering and architectural guidelines that will shape future facility improvements and new facilities.
Proposals were advertised through Vendor Services, in accordance with City Code Section 329, on October 18, 2019 and received by the Recreation and Parks Department on October 31, 2019. Proposals were received from the following companies:
Company Status
Pizzuti Solutions, LLC (MAJ)
Moody/Nolan, Inc. (MBE)
In accordance with City Code, a selection team evaluated the proposals and recommended Pizzuti Solutions, LLC be selected to perform the work. The firm was chosen based on their reference projects, experience, qualifications, availability, timeline, and project approach.
Principal Parties:
Pizzuti Solutions, LLC
629 N. High Street, Ste. 500
Columbus, OH 43215
James Russell, (614) 280-4038
jrussell@pizzuti.com
CCN: 008612
March 20, 2020
Emergency Justification: An emergency is being requested in that it is immediately necessary to enter into said contract to complete preliminary engineering and architectural analysis in a timely manner so that the action plan can be implemented plan by March of 2020.
Benefits to the Public: Providing structured creative facilities for the city’s older population is a major component of promoting healthy aging. This project will foster creative engagement and skills in a social environment and provide a positive physical, emotional, and cultural experiences for Columbus’ older residents.
Community Input Issues: Staff and participants at the current facilities are being engaged to gain an understanding of what programming, spaces, and outcomes they value and how the department might work to enhance their experiences.
Area(s) Affected: City-wide
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by providing diverse, inclusive, and affordable opportunities for all ages for creative and recreational activities. The project also will provide ways to increase the operational efficiency and sustainability of the department.
Fiscal Impact: $68,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into a contract with Pizzuti Solutions, LLC for professional services to study the programming and space needs of the department's existing senior creative facilities; to authorize the transfer of $318,000.00 from and within the Recreation and Parks Bond Fund; to amend the Capital Improvement Budget 1326-2019; to authorize the expenditure of $68,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($68,000.00)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into a contract with Pizzuti Solutions, LLC for professional services to complete preliminary engineering and architectural analysis of the programming and space needs of the department's existing senior creative facilities; and
WHEREAS, it is necessary to authorize the transfer of $318,000.00 between projects within the Recreation and Parks Bond Fund;
WHEREAS, it is necessary to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; and
WHEREAS, it is necessary to authorize the expenditure of $68,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department whereas it is immediately necessary to enter into said contract to complete the study and commence the implementation plan by March of 2020, for the preservation of the public health, safety and welfare; and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into a contract with Pizzuti Solutions, LLC for professional services to complete preliminary engineering and architectural analysis of the programming and space needs of the departments existing senior creative facilities.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $318,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510128-100000; Northeast Multigenerational Recreation Center (Voted Carryover) / $1,000,000 / ($68,000) / $932,000
Fund 7702; P510128-100000; Northeast Multigenerational Recreation Center (SIT Supported) / $250,000 / ($250,000) / $0
Fund 7702; P512005-100000; Columbus Senior Creative Facility (Voted Carryover) / $0 / $68,000 / $68,000
Fund 7702; P511000-100000; Renovation - Misc. (SIT Supported) / $1,909,796 / $250,000 / $2,159,796
SECTION 7. For the purpose stated in Section 1, the expenditure of $68,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.