Explanation
BACKGROUND:
The Department of Technology's Metronet Services provides data connectivity that supports various business functions and allows all city agencies and departments to communicate. Currently, the Department of Technology has a need to upgrade hardware connected to the Metronet's data center and disaster recovery center. These upgrades are associated with the installation of high speed routing components which will increase data transmitting between the data center and the disaster recovery center. Additionally, the hardware upgrades will enhance the capability to recover operations expediently and successfully, mitigate the risk of service interruption to the City's Data Center, which will lessen risks associated with recovery of sudden and or unexpected loss of data, records, and other technology and communications essential for daily operations.
The passage of this ordinance will authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish one purchase order for the acquisition of equipment associated with the Metronet Disaster Recovery Center hardware upgrade. This purchase order will be created utilizing the terms and conditions from one (1) pre-existing Universal Term Contract (UTC), established through the competitive bid process by the Purchasing Office, with the following vendor:
Pomeroy IT Solutions, Network Hardware/Maintenance $121,505.90 (FL002554, BPCMP30B- Expiration Date: 12/31/09)
Pomeroy IT Solutions will be supplying hardware/equipment maintenance via Cisco UTC contract with the City of Columbus.
The funding for this ordinance will be made available within the Information Services Bond Fund, which is included in the total of bonds sold during the November 3, 2009 Bond sale.
EMERGENCY: Emergency action is requested to ensure that the needed services are not delayed; thus reducing the risk of potential outage and or interruption in services associated with the necessary services requested.
FISCAL IMPACT: Approval of this ordinance will allow for the expenditure of $121,505.90, for the Metronet Disaster Recovery Center project, utilizing Pomeroy IT Solutions. Funding for this project in the amount of $121,505.90, will be made available within the Information Services Bond Fund, which is included in the total of bonds sold during the November 3, 2009 Bond sale.
CONTRACT COMPLIANCE NUMBER:
Pomeroy IT Solutions: 611352158 Expiration Date: 9/22/2011
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology to establish purchase order from an existing Universal term contract (UTC) with Pomeroy IT Solutions for the acquisition of equipment associated with the Metronet's Disaster Recovery Center Project; to authorize the expenditure of $121,505.90 from the Department of Technology's Information Services Bond Fund; and to declare an emergency. ($121,505.90)
Body
WHEREAS, the Department of Technology's Metronet Services provides data connectivity that allows all city agencies and departments to communicate and support other business functions; and
WHEREAS, currently, the Department of Technology has a need to upgrade services connected to the Metronet's Disaster Recovery Center; and
WHEREAS, these services needed through the approval of this ordinance, consist of hardware purchases associated with the disaster recovery center. This upgrade is needed for additional bandwidth between the data center and the disaster recovery center. The funding for this ordinance will be made available within the Information Services Bond Fund, which is included in the total of bonds sold during the November 3, 2009 Bond sale; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of the Finance and Management Department to establish a purchase order from one(1) pre-existing Universal Term Contracts (UTC), with Pomeroy IT Solutions for hardware in connection with the Metronet Disaster Recovery Center, to ensure that this project is not delayed, thereby not endangering Citywide business continuity, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management, on behalf of the Department of Technology, is hereby authorized to establish a purchase order for hardware, in connection with the Metronet/Disaster Recovery Center from one (1) pre-existing Universal Term Contract (UTC), established through the competitive bid process by the Purchasing Office; Pomeroy IT Solutions - $121,505.90. Funding for this purchase will come from the Information Services Bond, sold in the November 3, 2009 Bond Sale.
SECTION 2: That the expenditure of $121,505.90 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.:47-02|Fund: 514|Subfund: 002: OCA Code: 470037|Project Number: 470037-100000 |Project Name: Disaster Recovery Project |Obj. Level 6: 6644|Amount $121,505.90
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.