Explanation
1. BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a construction contract, on behalf of the Office of Construction Management, with Miles McClellan Construction Co., for the Refuse Station at 1550 Georgesville Rd. - Phase 1 Project, for the Department of Public Service.
The project includes Phase 1 of building a refuse station, including an open truck storage canopy and a hot load sorting pad. Site work, including utilities, pavement, landscaping, and storm water management, will also be included for the administration and truck wash buildings.
2. CONSTRUCTION CONTRACT AWARD: The Director of Finance and Management publicly opened four (4) bids* on December 20, 2022:
1. Miles McClellan Construction Co. $8,905,689.97
2. Elford, Inc. $9,584,569.00
3. Setterlin Building Company $9,645,479.00
4. 2K General Company $9,668,569.00
*base bids
Miles McClellan Construction Co.’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $8,905,689.97. Their Contract Compliance Number is 31-0987415 (expires 5/11/23, MBE) and their DAX Vendor Account No. is 4557.
The Department of Finance and Management is also adding an additional $457,750.00 to include Alternate 1 and to increase contingency that was not included in the original bid specifications for a grand contract total of $9,363,439.97.
3. EMERGENCY DESIGNATION: It is requested this ordinance be handled in an emergency manner in order to perform site work when winter weather is favorable.
4. FISCAL IMPACT: A transfer of funds and appropriation within the Streets and Highways Bond Fund, Fund 7704 will be necessary as well as an amendment to the 2022 Capital Improvements Budget to align expenditures with the proper project.
Title
To amend the 2022 Capital Improvement Budget; to authorize the transfer of funds and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Finance and Management to enter into a construction contract with Miles McClellan Construction Co. for the Refuse Station at 1550 Georgesville Rd. - Phase 1 project; to authorize the expenditure of up to $9,363,439.97 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($9,363,439.97)
Body
WHEREAS, on December 20, 2022 four (4) bids were received and publicly opened in the office of the Director of Finance and Management, on behalf of the Office of Construction Management, for the Refuse Station at 1550 Georgesville Rd. - Phase 1 Project, for the Department of Public Service; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Miles McClellan Construction Co. in the amount of $8,905,689.97; and
WHEREAS, the Department of Finance and Management is adding an additional $457,750.00 to include Alternate 1 and to increase contingency that was not included in the original bid specifications for a grand contract total of $9,363,439.97; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to award and execute a construction contract for the Refuse Station at 1550 Georgesville Rd. - Phase 1 Project, for the Department of Public Service; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Streets and Highways Bond Fund, Fund 7704; and
WHEREAS, it is necessary to authorize an amendment to the 2022 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a construction contract for the Refuse Station at 1550 Georgesville Rd. - Phase 1 Project, for the Department of Public Service, with Miles McClellan Construction Co.; in an emergency manner in order to perform site work when winter weather is favorable; for the immediate preservation of the public safety, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvements Budget authorized by ordinance 1896-2022 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P440104-100027 / Miscellaneous Economic Development - Creative Campus Phase 2 (Voted Carryover) / $681,041.00 / $264,154.00 / $945,195.00 (to match cash)
7704 / P441759-100000 / SR315 - Ramp 6C Removal (Voted Carryover) / $349,206.00 / $1,091,675.00 / $1,440,881.00 (to match cash)
7704 / P530086-100029 / Intersection Improvements - Main Street at McNaughten Road (Voted Carryover) / $0.00 / $124,567.00 / $124,567.00 (to match cash)
7704 / P530103-100000 / 59-03 Arterial Street Rehabilitation (Voted Carryover) / $235,229.00 / $134,012.00 / $369,241.00 (to match cash)
7704 / P530103-100042 / Arterial Street Rehabilitation - Alum Creek Drive - Frebis to Refugee (Voted Carryover) / $0.00 / $7,954.00 / $7,954.00 (to match cash)
7704 / P530161-100000 / Roadway Improvements (Voted Carryover) / $562,743.00 / $967,120.00 / $1,529,863.00 (to match cash)
7704 / P530161-100185 / Roadway Improvements - Sancus Blvd Widening (Voted Carryover) / $1,250,000.00 / ($1,246,780.00) / $3,220.00 (to match cash)
7704 / P530163-100000 / Smart City Challenge (Voted Carryover) / $183,552.00 / $520,435.00 / $703,987.00 (to match cash)
7704 / P531053-100000 / Roadway - Dublin Road Emergency Repair (Voted Carryover) / $51,297.00 / $10.00 / $51,307.00 (to match cash)
7704 / P441759-100000 / SR315 - Ramp 6C Removal (Voted Carryover) / $1,440,881.00 / ($1,440,881.00) / $0.00
7704 / P530020-100026 / Street Equipment - Traffic Management (Voted Carryover) / $268,131.00 / ($268,131.00) / $0.00
7704 / P530086-100028 / Intersection Improvements - South Old State at Polaris Parkway (Voted Carryover) / $1,100,000.00 / ($1,100,000.00) / $0.00
7704 / P530086-100029 / Intersection Improvements - Main Street at McNaughten Road (Voted Carryover) / $124,567.00 / ($124,567.00) / $0.00
7704 / P530103-100042 / Arterial Street Rehabilitation - Alum Creek Drive - Frebis to Refugee (Voted Carryover) / $7,954.00 / ($7,954.00) / $0.00
7704 / P530103-100047 / Arterial Street Rehabilitation - Sawmill Road - I-270 to Hard Road (Voted Carryover) / $38,961.00 / ($38,961.00) / $0.00
7704 / P530103-100060 / Arterial Street Rehabilitation - Cassady Avenue Widening (Bexley Corp to 7th Av) (Voted Carryover) / $512,661.00 / ($412,661.00) / $100,000.00
7704 / P530103-100074 / ASR - SR 161 - I-71 to Cleveland Ave Ph II (Voted Carryover) / $600,000.00 / ($600,000.00) / $0.00
7704 / P530104-100004 / Alley Rehabilitation - Misc. (Voted Carryover) / $10,878.00 / ($10,878.00) / $0.00
7704 / P530161-100000 / Roadway Improvements (Voted Carryover) / $1,529,863.00 / ($823,056.00) / $706,807.00
7704 / P530161-100170 / Roadway Improvements - Rathbone Ave (Voted Carryover) / $100,437.00 / ($100,437.00) / $0.00
7704 / P530161-100185 / Roadway Improvements - Sancus Blvd Widening (Voted Carryover) / $3,220.00 / ($3,220.00) / $0.00
7704 / P530163-100000 / Smart City Challenge (Voted Carryover) / $703,987.00 / ($703,987.00) / $0.00
7704 / P530801-100000 / Downtown Streetscape Improvements 59-12 (Voted Carryover) / $148,661.00 / ($148,661.00) / $0.00
7704 / P531002-100000 / Roadway Improvements - Little Turtle Way (Voted Carryover) / $1,806,593.00 / ($1,731,593.00) / $75,000.00
7704 / P531005-100000 / Roadway - Nationwide Blvd and Hocking Street (Voted Carryover) / $425.00 / ($425.00) / $0.00
7704 / P531012-100000 / Roadway Improvements - Medina Ave from Hudson to Briarwood (Voted Carryover) / $75,859.00 / ($75,859.00) / $0.00
7704 / P531024-100000 / Roadway - LinkUS - NW Corridor (Voted Carryover) / $8,000.00 / ($8,000.00) / $0.00
7704 / P531053-100000 / Roadway - Dublin Road Emergency Repair (Voted Carryover) / $51,307.00 / ($51,307.00) / $0.00
7704 / P533003-100000 / Arterial - SR161 - I71 to Cleveland Avenue Phase 2 (Voted Carryover) / $250,000.00 / ($250,000.00) / $0.00
7704 / P540006-100000 / Traffic Maintenance Commodities (Voted Carryover) / $33,538.00 / ($33,538.00) / $0.00
7704 / P540007-100000 / Traffic Signal Installation - General Engineering (Voted Carryover) / $683,821.00 / ($683,821.00) / $0.00
7704 / P540007-100003 / Traffic Signal Installation - Commodities (Voted Carryover) / $2,630.00 / ($2,630.00) / $0.00
7704 / P540007-100029 / Traffic Signal Installation - Neil Avenue Signals (Goodale to 11th) (Voted Carryover) / $21,386.00 / ($21,386.00) / $0.00
7704 / P540008-100000 / Sign Upgrading/Streetname Signs (Voted Carryover) / $42,931.00 / ($42,931.00) / $0.00
7704 / P530704-100000 / Facilities - New Roberts Rd. Outpost (Voted Carryover) / $506,328.00 / ($506,328.00) / $0.00
7704 / P590130-100000 / Facilities - Capital Improvements (Voted Carryover) / $116,946.00 / ($116,946.00) / $0.00
7704 / P440104-100027 / Miscellaneous Economic Development - Creative Campus Phase 2 (Voted Carryover) / $945,195.00 / ($55,288.00) / $889,907.00
7704 / P530703-100000 / Facilities -- New 1550 Georgesville Road Station Phase 1 (Voted Carryover) / $0.00 / $9,363,440.00 / $9,363,440.00
SECTION 2. That the transfer of cash and appropriation in the amount of $9,363,439.97, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), to Dept-Div 5902 (Refuse Collection), Project P530703-100000 (Facilities -- New 1550 Georgesville Road Station Phase 1), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Finance and Management be and is hereby authorized to enter into a construction services contract with Miles McClellan Construction Co., 2100 Builders Pl, Columbus, Ohio 43204-4885, for the Facilities -- New 1550 Georgesville Road Station Phase 1 project in the amount of up to $9,363,439.97 in accordance with the specifications and plans on file in the Department of Finance, Office of Construction Management, which are hereby approved.
SECTION 4. That the expenditure of $9,363,439.97, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5902 (Refuse Collection), Project P530703-100000 (Facilities -- New 1550 Georgesville Road Station Phase 1), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.