Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to purchase Luminaires and Related Components to replenish stock for maintenance, repair and new customer services within the Division of Power. These contracts primarily consist of lighting units of one or more lamps (bulbs or tubes that emit light), along with the socket and other parts need to complete the assembly of the units.
The Purchasing Office advertised and solicited competitive bids (SA006035) for the purchase of Luminaires and Related Components for the Division of Power in accordance with the relevant provisions of Section 329 of the Columbus City Code. Seventy-two (72) vendors were solicited: sixty-seven (67) MAJ; one (1) MBR; one (1) AS1 and three (3) M1A. Seven (7) MAJ bids were received and opened on October 8, 2015. These bids were evaluated and awards are recommended to the lowest responsive and responsible and best bidders:
Consolidated Electrical Distributors for Items 3, 8, 10-13, 15, 22-33, 35, 38-39 and 42-44 for an award amount of $165,133.50.
Power Line Supply Company for Items 1, 2, 5, 6, 37 and 41 for an award amount of $97,451.50.
General Supply and Services Inc. dba Gexpro for Items 4, 7, 9, 18, 20, 21, and 36 for an award amount of $24,476.95.
Path Master, Inc. for Items 14 and 40 for an award amount of $5,620.00.
Kevin Lehr Associates for Item 17 for an award amount of $4,300.00.
Wesco Distribution, Inc. and Power Line Supply Company were tie bidders on Item 37. Wesco Distribution, Inc. submitted an exception sheet indicating the pricing is only valid for 90 days. The City's terms and conditions require that the quote be valid for 180 days from bid opening date, therefore their bid is non-responsive. Item 37 is awarded to Power Line Supply Company.
General Supply and Services Inc. dba Gexpro was low bidder on Item 34. We were not able to obtain a cut sheet for the alternate item that they bid. This item will be bid as needed.
Consolidated Electrical Distributors was low bidder on Item 41. The City was not able to obtain a cut sheet for the alternate item that they bid. Item 41 is being awarded to Power Line Supply Company.
Graybar Electric was the only bidder on Item 16. However the Division of Power stock number was altered/change on cost proposal sheet. The stock number is that of Item 27 and the same product was bid for both items. The product quoted was for Replacement Ballast Tray only. This item will be bid as needed.
No bids were received for Item 19. This item will be bid as needed.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance:
General Supply and Services, Inc. dba Gexpro #20-5021902 Exp 6/22/17
Consolidated Electrical Distributors, Inc. #77-0559191 Exp. 8/4/16
Path Master, Inc. #34-1233777 Exp. 4/15/16
Power Line Supply Company #38-1783949 Exp 5/12/16
Kevin Lehr Associates #29-7424991 Exp 7/14/16
FISCAL IMPACT: There is sufficient budget authority for the purchase of Luminaires and Related Components in the 2015 Electricity Operating Fund budget.
The Division of Power spent $396,660.15 in 2014.
The Division of Power spent $396,101.25 in 2013.
Title
To authorize the Finance and Management Director to enter into contracts with Power Line Supply Company, General Supply and Services Inc. dba Gexpro, Path Master, Inc., Kevin Lehr Associates and Consolidated Electrical Distributors, Inc. for the purchase of Luminaires and Related Components for the Division of Power; and to authorize the expenditure of $296,981.95 from the Electricity Operating Fund. ($296,981.95)
Body
WHEREAS, the Department of Public Utilities, Division of Power has a need to purchase Luminaires and Related Components to replenish stock for maintenance and new customer installations; and
WHEREAS, the Purchasing Office received and opened formal bids on October 8, 2015; and
WHEREAS, it is recommended that contracts be awarded to with Power Line Supply Company, General Supply and Services Inc. dba Gexpro, Path Master, Inc., Kevin Lehr Associates and Consolidated Electrical Distributors, Inc. based upon the lowest, responsive, responsible and best bids; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Department of Public Utilities, be and is hereby authorized to enter into contracts to purchase Luminaires and Related Components based on the bids received October 8, 2015, SA006035 to the following companies:
Consolidated Electrical Distributors, 2101 South High Street, Columbus, OH 43207 for Items 3, 8, 10-13, 15, 22-33, 35, 38-39, and 42-44 for an award amount of $165,133.50.
Power Line Supply Company, 1403 Neubrecht Road, Lima, OH 45801 for Items 1, 2, 5, 6, 37 and 41 for an award amount of $97,451.50.
General Supply and Services Inc. dba Gexpro, 2803 Charter Street, Columbus, OH 43228 for Items 4, 7, 9, 18, 20, 21, and 36 for an award amount of $24,476.95.
Path Master, Inc., 1960 Midway Drive, Twinsburg, OH 44087 for Items 14 and 40 for an award amount of $5,620.00.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That to pay the cost of the aforesaid purchase, the expenditure of $296,981.95 is hereby authorized from the Electricity Operating Fund 550, Division Number 60-07:
OCA 606764
Object Level Three Code 2208
$296,981.95
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.