Explanation
The purpose of this ordinance is to authorize the Director of Public Utilities to enter into a service agreement with SimplexGrinnell for Security System Maintenance, Monitoring and Inspection, and the Annual Inspection Plus purchase of Access Control software at the Sewer Maintenance Operation Center. The security system and access cards used at the Sewer Maintenance Operation Center is maintained and monitored by SimplexGrinnell.
This ordinance is being submitted in accordance with the Sole Source provisions of Columbus City Code, Section 329.07 (E).
The 1250 Fairwood Avenue Complex houses the Sewer Maintenance Section, Sewer Design Section, Sewer Administration, Treatment Engineering and the 911 Call Center. SimplexGrinnell installed and monitors the alarm system at the complex 24 hours a day, 7 days a week. The maintenance, monitoring and service includes Fire Alarm Systems, Access Control and CCTV System. This contract is for one year through June 30, 2012. Quote from the company dated May 24, 2011 is attached.
The Annual Inspection Plus purchase of Access Control software for this system includes access to software and firmware updates and technical support access on a 24 hours a day, 7 days a week basis during the coverage period of one year through June 30, 2012. Quote from the company dated June 17, 2011 is attached.
Supplier: SimplexGrinnell (58-2608861-003) Expires 3-24-12
Fiscal Impact: $22,361.00 for the maintenance, monitoring and inspection service and $1,696.00 for the annual software purchase including updates is budgeted and available.
$23,693.90 was spent in 2010
$22,031.40 was spent in 2009
$19,764.74 was spent in 2008
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Title
To authorize the Director of Public Utilities to enter into a service agreement with SimplexGrinnell for Security System Maintenance, Monitoring and Inspection and for the purchase of Annual Software for the Division of Sewerage and Drainage in accordance with the provisions of Sole Source procurement of the Columbus City Code, and to authorize the expenditure of $24,057.00 from the Sewerage System Operating Fund. ($24,057.00)
Body
WHEREAS, the Sewer Maintenance Operation Center located at 1250 Fairwood Avenue houses a variety of the Division of Sewerage and Drainage sections along with the 911 Call Center, and
WHEREAS, the security system at the complex was installed and is monitored by SimplexGrinnell, and
WHEREAS, SimplexGrinnell provides monitoring, maintenance and inspection of the security system which includes Fire Alarm Systems, Access Control and CCTV System on a 24 hours a day, 7 days a week basis, and
WHEREAS, SimplexGrinnell provides Annual Inspection Plus for the Access Control Software which includes access to software and firmware updates and technical support access on a 24 hours a day, 7 days a week basis, and
WHEREAS, this ordinance is being submitted in accordance with the Sole Source provisions of Columbus City Code, and
WHEREAS, the Division of Sewerage and Drainage wishes to enter into a service agreement for a period of one (1) year to an including June 30, 2012; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to enter into a service agreement with SimplexGrinnell for the Security System Maintenance, Monitoring, and Inspection and for the purchase of the Annual Software with updates and technical support for the Division of Sewerage and Drainage.
Section 2. That the expenditure of $24,057.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650,
OCA: 606202
Object Level 1: 03
Object Level 03: 3358
Amount: $1,696.00
OCA: 606202
Object Level 1: 03
Object Level 03: 3398
Amount: $22,361.00
Total Amount Requested: $24,057.00
Section 3. That this Council finds it in the best interest to enter into the agreement in accordance with the Sole Source provisions of Columbus City Code, Section 329.07 (E).
Section 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.