Explanation
BACKGROUND: As per the recommendations of the Water Beyond 2000 project, the Division of Water is undertaking the task of increasing the safe yield of its surface water supply. This contract provides professional engineering services for the design and preparation of construction contract documents for a raw water collection, storage, and delivery system off the Scioto River north of O'Shaughnessy Dam. This legislation authorizes the expenditure for design services. The expenditure for construction administration services will be authorized by a future modification when the scope of services can be better defined.
A total of five (5) statements were received September 20, 2002 in response to the advertised Request for Statements of Qualifications (RFQ). None of the responses were from MBE/FBE firms. A five (5) member evaluation committee, in accordance with Section 329.13, evaluated the proposals and ranked the offerors based upon the evaluation criteria specified in the RFQ: qualifications of staff, specialized experience, project approach and schedule, professional qualifications, past performance, meeting schedules and budgets, and location of staff. Two (2) firms were selected to submit complete technical proposals, and to make presentations. ms consultants, inc. was selected based upon the quality and feasibility of their proposal.
EMERGENCY: Emergency legislation is being requested to take advantage of little vegetation obstructing the aerial photography and to take advantage of favorable weather conditions for field survey and reconnaissance for the Upground Reservoirs.
FISCAL IMPACT: This project is included in the 2003 CIB and $6,000,000.00 is budgeted. Funding for this project is being provided by companion legislation in the amount of $306,776.36
CONTRACT COMPLIANCE NUMBER: 34-6546916
Title
To authorize the Director of Public Utilities to enter into a contract with ms consultants, inc. for the Upground Reservoirs, for the Division of Water, to authorize the expenditure of $6,905,476.55 from the Waterworks Enlargement Voted 1991 Bonds Fund, to authorize the expenditure of $678,806.13 from the Water Limited Fund, to authorize the expenditure of $513,717.32 from the Water Permanent Improvement Fund, to amend the 2003 C.I.B., to authorize the City Auditor to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund, to authorize the City Auditor to transfer funds within the Water Limited Fund, to authorize the City Auditor to transfer funds within the Water Permanent Improvement Fund, and to declare an emergency. ($8,098,000.00)
Body
WHEREAS, per the recommendations of the Water Beyond 2000 project, the Division of Water is undertaking the task of increasing the safe yield of its surface water supply, and
WHEREAS, Professional Engineering Services are necessary for the design and preparation of construction contract documents for a raw water collection, storage, and delivery system off the Scioto River north of O'Shaughnessy Dam, and
WHEREAS, an emergency exists in the usual daily operations of the Division of Water, Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to enter into a contract with ms consultants, inc. for Professional Engineering Services necessary for Upground Reservoirs to take advantage of little vegetation obstructing the aerial photography and to take advantage of favorable weather conditions for field survey and reconnaissance for the Upground Reservoirs; and for the preservation of the public health, peace, property, safety and welfare, Now, Therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract with ms consultants, inc. in the amount of $8,098,000.00 for Professional Engineering Services necessary for Upground Reservoirs for the Division of Water, Department of Public Utilities.
Section 2. That for the purpose of paying the cost thereof, the expenditure of $6,905,476.55 is hereby authorized from Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Water, Dept./Division No. 60-09, Object Level Three 6682, Project No. 690370, OCA Code 642900.
Section 3. That for the purpose of paying the cost thereof, the expenditure of $678,806.13 is hereby authorized from Water Limited Fund, Fund No. 607, Department of Public Utilities, Division of Water, Dept./Division No. 60-09, Object Level Three 6682, Project No. 690370, OCA Code 607370.
Section 4. That for the purpose of paying the cost thereof, the expenditure of $513,717.32 is hereby authorized from Water Permanent Improvement Fund, Fund No. 608, Department of Public Utilities, Division of Water, Dept./Division No. 60-09, Object Level Three 6682, Project No. 690370, OCA Code 608370.
Section 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project; that the project has been completed and the monies are no longer required for said project except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 6. The City Auditor is hereby authorized and directed to appropriate and transfer funds from within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Water, as follows:
FROM: 452501 Geographic Information System $70,000.00
OCA Code 642900
690026 Miscellaneous Water Facilities $37,865.00
OCA Code 642900
690236 Water Main Rehabilitation $57,772.30
OCA Code 642900
690265 HCWP Raw Water Line $108,963.08
OCA Code 690265
690290 Distribution Improvements $13,189.82
OCA Code 642900
690335 DRWP Olentangy Intake $69,135.00
OCA Code 606335
690328 PAWP Operations Improvements $334,655.23
OCA Code 642900
606999 Unallocated Balance $108,037.96
OCA Code 642900
690415 HCWP Electrical Substation $101,248.22
OCA Code 692415
TO: 690370 Upground Reservoirs $900,866.61
OCA Code 642900
Section 7. The City Auditor is hereby authorized and directed to appropriate and transfer funds from within the Water Limited Fund, Fund No. 607, Department of Public Utilities, Division of Water, as follows:
FROM: 690236 Water Main Rehabilitation $35,361.21
OCA Code 642926
690290 Distribution Improvements $52,134.22
OCA Code 642926
607999 Unallocated Balance $591,310.70
OCA Code 642926
TO: 690370 Upground Reservoirs $678,806.13
OCA Code 607370
Section 8. The City Auditor is hereby authorized and directed to appropriate and transfer funds from within the Waterworks Permanent Improvement Fund, Fund No. 608, Department of Public Utilities, Division of Water, as follows:
FROM: 690383 SR 317 London Groveport $7,001.69
OCA Code 691383
690422 Morse Road Booster Station Upgrade $4,179.96
OCA Code 691422
608999 Unallocated Balance $502,535.67
OCA Code 608999
TO: 690370 Upground Reservoirs $513,717.32
OCA Code 608370
Section 9. That Section 1, Public Utilities/Water 60-09 or Ordinance 1943-2003 is hereby amended as follows:
PROJECT TOTAL
NUMBER PROJECT NAME BUDGET
690370 Upground Reservoirs $8,098,000 *(1)*
690412 O'Shaughnessy Reservoir Home Road Bridge $2,047,169 *(2)*
Section 10. That for reasons stated in the preamble, hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after approval if the Mayor neither approves nor vetoes the same.
2003 Original Budget 2003 Amended Budget Comments
*(1)* $5,500,000 $8,098,000 Authority Increased
*(2)* $4,645,169 $2,047,169 Authority Reduced