Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Attevo, Inc from an existing Universal Term Contract (UTC), FL004378 (BPSFT35B), expiration date June 30, 2012. This purchase will provide a twelve (12) month subscription (07/01/2011 - 06/30/2012) to Websense Web Security Gateway, Websense premium support, and Websense V10000 hardware warranty. The period covered will be from July 1, 2011 through June 30, 2012 at a cost of $101,840.00.
Websense provides security and related services to the City's current web environment and web-hosting services. As the City of Columbus increasingly adopts social media to support and communicate with it's citizens, Websense helps the city protect itself from emerging threats and malicious content.
EMERGENCY DESIGNATION:
Emergency designation is requested to expedite establishing the purchase order for the twelve (12) month subscription to Websense Web Security Gateway, Websense premium support, and Websense V10000 hardware warranty, for the City's current web environment and web-hosting services prior to the expiration of the Web content filtering term period ending on June 30, 2011.
FISCAL IMPACT:
During the years 2009 and 2010, the Department of Technology expended $46,200.00 (UT035421) and $129,191.70 (Ord. # 0773-2010) respectively for Websense Web Security Gateway licenses, software, hardware, and maintenance support services. This year (2011) the cost for the services provided by Attevo is $101,840.00. Funds for this purchase were identified, budgeted and are available within the Department of Technology, Information Services Division, Internal Services Fund in the amount of $101,840.00.
CONTRACT COMPLIANCE :
Vendor Name: Attevo, Inc. FID/CC#: 20-4143257 Expiration Date: 04/27/2013
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Attevo, Inc from an existing Universal Term Contract (UTC) for the purchase of twelve (12) month subscription to Websense Web Security Gateway, Websense premium support, and Websense V10000 hardware warranty related to the City's current web environment and web-hosting services; to authorize the expenditure of $101,840.00 from the Department of Technology, Information Services Division, Internal Services Fund; and to declare an emergency. ($101,840.00)
Body
WHEREAS, the Department of Technology has a need to provide a security and other related services upgrade to the City's current web environment and web-hosting services moving from the Web content filtering software it currently uses, and which is being phased out by Websense; to Websense Web Security Gateway; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order with Attevo, Inc from an existing Universal Term Contract (UTC), FL004378 (BPSFT35B), expiration date June 30, 2012. This purchase will provide a twelve (12) month subscription (07/01/2011 - 06/30/2012) to Websense Web Security Gateway, Websense premium support, and Websense V10000 hardware warranty related to the City's current web environment and web-hosting services; that are necessary to continue and support the daily operation activities, for the preservation of the public health, peace, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, is hereby authorized and directed to establish a purchase order with Attevo, Inc from an existing Universal Term Contract (UTC), FL004378 (BPSFT35B), expiration date June 30, 2012. This purchase will provide a twelve (12) month subscription (07/01/2011 - 06/30/2012) to Websense Web Security Gateway, Websense premium support and Websense V10000 hardware warranty related to the City's current web environment and web-hosting services.
SECTION 2: That the expenditure of $101,840.00 or so much thereof as may be necessary be expended from the Department of Technology, Information Services Division, Internal Services Fund, is hereby authorized as follows:
Div.: 47-02|Fund: 514|Subfund: 001|OCA Code: 470202| Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $101,840.00
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.