Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to renew agreements with DLT Solutions, LLC, for Red Hat Linux software maintenance and support. The original agreements (EE012343 and EE013183) were established February 19, 2013 and August 9, 2013, in award of solicitations SO042353 and SO043964. These agreements provided for software maintenance and support for a number of different software licenses with different periods of performance, but all with a June 30, 2014 end date. Both of those agreements included options to renew for two additional one year terms, by mutual agreement, at the same pricing and with approval of proper City authorities. This ordinance will authorize the first options to renew, providing service for the period July 1, 2014 to June 30, 2015, at a cost of $35,900.04.
EMERGENCY:
Emergency action is requested to expedite authorization of this agreement in order to initiate services from the supplier at the prices proposed.
FISCAL IMPACT:
In 2013, $15,469.58 and $10,928.84 was expended with DLT Solutions, LLC for the purchase of software maintenance and support for a number of different software licenses. The total cost of this ordinance is $35,900.04 bringing the aggregate contract total amount to $62,298.46. The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, internal service fund.
CONTRACT COMPLIANCE:
Vendor Name: DLT Solutions, Inc. CC #: 54 - 1599882 Expiration Date: 08/06/2015
Title
To authorize the Director of the Department of Technology to renew agreements with DLT Solutions, LLC for Red Hat Linux software maintenance and support; to authorize the expenditure of $35,900.04 from the Department of Technology, Information Services Division, internal services fund; and to declare an emergency. ($35,900.04)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to renew agreements with DLT Solutions, LLC for Red Hat Linux software maintenance and support; and
WHEREAS, the original agreements were awarded through solicitations SO042353 and SO043964, and most recently renewed through purchase orders EE012343 and EE013183; and
WHEREAS, both of those agreements included options to renew for two additional one year terms, by mutual agreement, at the same pricing and with approval of proper City authorities;and
WHEREAS, this ordinance will authorize the first options to renew, providing service for the period July 1, 2014 to June 30, 2015, at a cost of $35,900.04; and
WHEREAS, an emergency exists in the daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to renew an agreement with DLT Solutions, LLC for Red Hat Linux software maintenance and support to ensure continued vendor support for upgraded software, for the further preservation of the public health, peace, property, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, be and is hereby authorized to renew agreements with DLT Solutions, LLC for Red Hat Linux software maintenance and support, at a cost of $35,900.04 for the term period of July 1, 2014 to June 30, 2015. This agreement may be renewed annually for one additional one (1) year term by mutual agreement and approval of proper City authorities.
SECTION 2: That the expenditure of $35,900.04 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.: 47-02| Fund: 514| Subfund: 001|OCA Code: 470202| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $35,900.04 |
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.