Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Prime Engineering, Inc., in the amount of $249,925.28, for the Sexton Drive Area Water Line Improvements Project, Division of Power and Water Contract No. 1169.
The purpose of this project is to replace or rehabilitate water lines that have a high break frequency and, in some cases, increase the size of currently under-sized water lines in the Sexton Drive area. Replacement of these water lines will decrease burden on water maintenance operations. The new lines constructed under this project should eliminate the pattern of frequent water line breaks and may improve revenue through reducing water loss.
This project includes 13 individual sites located at Sexton Drive, Georgian Drive, Savannah Drive, Holly Hill Drive, Halsey Place, Cottrell Court, Ardath Court, Devton Drive, Adell Court, Arnelle Court, Greenock Court, Kilbreck Court and Kildare Place for approximately 10,000 linear feet of 6-inch and 8-inch diameter water lines.
The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
2. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." Requests for Proposals (RFP's) were received on January 6, 2012 from Prime Engineering, Inc. and E.P. Ferris & Associates, Inc.
An evaluation committee reviewed the proposals and scored them based on the criteria stated in the Code. Based on the evaluation of the proposals submitted, the Director of Public Utilities requests award of the project to Prime Engineering, Inc.
The Contract Compliance Number for Prime Engineering, Inc. is 26-0546656 (expires 2/17/14, AS1). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Prime Engineering, Inc.
3. FISCAL IMPACT: Funds for this project are included within the Water Works Enlargement Voted Bonds Fund.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Prime Engineering, Inc. for the Sexton Drive Area Water Line Improvements Project; and to authorize an expenditure up to $249,925.28 from the Water Works Enlargement Voted Bonds Fund; for the Division of Power and Water. ($249,925.28)
Body
WHEREAS, two technical proposals for professional engineering services for the Sexton Drive Area Water Line Improvements Project were received on January 6, 2012; and
WHEREAS, Prime Engineering, Inc. was the firm selected to perform the design services for this project based on criteria set forth in Columbus City Codes; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement with Prime Engineering, Inc. for professional engineering services for the Sexton Drive Area Water Line Improvements Project, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into an agreement for professional engineering services for the Sexton Drive Area Water Line Improvements Project, with the best, most responsive, and responsible bidder, Prime Engineering, Inc., 3000 Corporate Exchange Dr., Suite 600, Columbus, Ohio 43231; in the amount of $249,925.28; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the expenditure of $249,925.28 is hereby authorized for the Sexton Drive Area Water Line Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690236-100047 (carryover), OCA Code 663147, Object Level Three 6677.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.