Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Esec Corporation for the purchase and delivery of one (1) diesel powered, tandem axle, semi-tractor truck chassis with a minimum G.V.W. rating of 60,000 pounds equipped with an air slide fifth wheel. The truck shall be suitable to pull a 55 cubic yard sludge transfer trailer for the Division of Sewerage and Drainage. The Diesel Powered Semi Tractor Truck will be used by the Division of Sewerage and Drainage, Compost Facility to transport raw materials from the wastewater treatment plants at Southerly and Jackson Pike to the Compost Facility location and other outlets for processing. This purchase was approved by Fleet and will be replacing BT#23518.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ016048). Thirty-two (32) vendors were solicited and three (3) bids were received and opened on August 13, 2020. After a review of the bids, the apparent low bidder is Columbus Truck and Equipment Center LLC in the amount of $123,768.00, however they did not meet the following specifications:
3.3 Semi Tractor Requested Specification Submitted Specification
3.3.2.1 Wheelbase Min. 200’ - Max. 210” 213 inches
3.3.7.5 Fifth Wheel Height Min. 46” - Max. 48” 49 inches
3.3.13.19 Horn Mount Under deck mount Roof mount only
The second lowest bidder was Fyda Freightliner Columbus, Inc. with a bid amount of $125,896.00. They did not meet the following specification:
3.3 Semi Tractor Requested Specification Submitted Specification
3.3.8.4 Brake dust shields Front and rear shields No rear dust shields
Therefore, Columbus Truck and Equipment Center LLC. and Fyda Freightliner Columbus, Inc. are considered non-responsive. The third lowest bidder was Esec Corporation in the amount of $134,831.00 and has been deemed the lowest responsive and responsible and best bidder for all items.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Esec Corporation Vendor#006602 CC#34-1285858 Expires 4/15/21 Majority Status
FISCAL IMPACT: $134,831.00 is required and budgeted for this purchase.
$123,154.00 was spent in 2019
$0.00 was spent in 2018
Title
To authorize the Director of Finance and Management to enter into a contract with Esec Corporation for the purchase of one (1) Diesel Powered Semi Tractor Truck for the Division of Sewerage and Drainage; and to authorize the expenditure of $134,831.00 from the Sewer System Operating Fund. ($134,831.00)
Body
WHEREAS, the Purchasing Office opened formal bids on August 13, 2020 for one (1) Diesel Powered Semi Tractor Truck for the Division of Sewerage and Drainage; and
WHEREAS, the Diesel Powered Semi Tractor Truck will be used at the Division of Sewerage and Drainage, Compost Facility and will be replacing BT#23518; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the lowest responsive and responsible and best bidder, Esec Corporation for all items. The apparent low bidder is Columbus Truck and Equipment Center LLC in the amount of $123,768.00 however they did not meet the specifications. The second lowest bidder was Fyda Freightliner Columbus, Inc. with a bid amount of $125,896.00 they did not meet specifications, therefore, they are both non-responsive; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Esec Corporation in accordance with the terms, conditions and specifications of Solicitation RFQ016048 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Esec Corporation for the purchase of one (1) Diesel Powered Semi Tractor Truck for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $134,831.00 or so much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer System Operating), in object class 06, Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.