Explanation
BACKGROUND: The Division of Water entered into a contract with Bale Contracting Inc., for the Group One Water Line Improvements Project on January 17, 2002 under the authority of Ordinance No. 1965-01 passed December 3, 2001.
CONTRACT AMOUNT: Original Contract Amount $544,727.70
First Modification $190,000.00
This Modification $25,574.84
New Contract Amount $760,302.54
CONTRACT COMPLIANCE NUMBER: 31-0996994
EXPLANATION:
1. Amount of additional funds to be expended under this modification: $25,574.84
2. Reasons additional goods/services could not be foreseen initially: This modification provides for changes in construction necessitated by actual field conditions and represents the final payment to the contractor for this project
3. Reasons other procurement processes are not used: The Standard Construction and Material Specifications of the City of Columbus (C.M.S.C.) provides for alterations in the Contract or character of work as specified in Section 104.02 of the C.M.S.C.
4. How cost increase was determined: The cost of this modification was determined as specified in Section 104.03 (Extra Work) and Section 104.04 (Modification of Contract) of the C.M.S.C.
The original contract provided for the Group One Water Line Improvements Project.
This modification provides for the additional quantities and pay items necessary to complete this water line rehabilitation job.
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TOTAL AMOUNT OF MODIFICATION NO. 2 INCREASE $25,574.84
FISCAL IMPACT: This project is included in the 2003 C.I.B. and funds are being transferred to provide the monies needed for this project.
EMERGENCY: Emergency legislation is being requested to allow for the timely payment to the contractor.
Title
To authorize the Director of Public Utilities to modify the contract with Bale Contracting Inc., for the Group One Water Line Improvements Project for the Division of Water, to authorize the City Auditor to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund, to authorize the expenditure of $25,574.84 from the Waterworks Enlargement Voted 1991 Bonds Fund, and to declare an emergency. ($25,574.84)
Body
WHEREAS, Contract No. EA025186-002 was authorized by Ordinance No. 1965-01, passed December 3, 2001, was executed on January 17, 2002 and was approved by the City Attorney on February 1, 2002, and
WHEREAS, it is necessary to modify Contract No. EA025186-002 to provide monies for changes in construction necessitated by actual construction and field conditions, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to modify Contract No. EA025186-002 in order to provide for the proper completion of the Group One Water Line Improvements Project for the preservation of the public health, peace, property, safety and welfare, Now, Therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and he is hereby authorized to modify Contract No. EA025186-002 with Bale Contracting Inc., 1247 Stimmel Road, Columbus, Ohio 43223 for the Group One Water Line Improvements Project, Division of Water, Contract No. 937, Project 690236 in accordance with the terms and conditions as shown on the modification on file in the office of the Division of Water.
Section 2. That this contract modification is in accordance with the requirements of Section 329.13 of the Columbus City Code.
Section 3. That any modification made under the provisions of this ordinance must first be authorized by the Director of Public Utilities and a contract modification properly submitted to the City Auditor for certification of funds.
Section 4. That for the purpose expressed in Section 1 and 2 above, the expenditure of $25,574.84 or as much thereof as may be needed be and the same is authorized from the Water Works Enlargement Voted 1991 Bonds Fund No. 606, Department 60, Division 09, OCA Code 642900, Object Level Three 6629, Object Level One 06, Project 690236.
Section 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the department administering said project; that the project has been completed and the monies are no longer required for said project except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 6. That the City Auditor is hereby authorized and directed to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Water, as follows:
From:
690290 Distribution Improvements,
OCA Code 642900 $16,232.08
690371 Fisher Road Booster Station,
OCA Code 690375 $3,848.17
690450 Griggs Booster Station,
OCA Code 690450 $4,450.00
To:
690236 Water line Rehabilitation,
OCA Code 642900 $24,530.25
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after the passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.