Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Technology to modify and extend a contract CT-20021, for software maintenance for the MestaMed software product, on behalf of the Columbus Health Department, provided by CareCentric, Inc. MestaMed is a critical application that is owned and copyrighted by CareCentric, Inc. It is an application that manages billing, accounts receivable, information required to maintain a Joint Committee on Accreditation of Healthcare Organizations (JCAHO) certification and medical tracking information required by the State of Ohio, Medicaid and Medicare programs. This system provides critical business administration patient care information and support for the Home Care Program at the Columbus Health Department. Services provided under this agreement include: telephone and email support, software maintenance, updates and enhancements. This software maintenance ensures the preservation of public health, peace, safety, and welfare of Columbus citizens, and is vital to the daily operations of the Columbus Health Department. Without the services provided by CareCentric Inc., the Health Department will loose the support from the MestaMed application, thus eliminate the ability of the Health Department to manage account receivables for the Home Care Program, eliminate the ability to maintain accurate medical record information, and cause the loss of JCAHO certification.
This contract modification and extension is for $24,000.00, which will continue to enforce terms and conditions provided under CT-20021from March 1, 2003 through February 29, 2004.
Emergency: There is an immediate need to modify and extend contract CT-20021 to maintain on-going support, software license and to allow for uninterrupted daily operational services provided by MestaMed software product, owned and copyrighted by CareCentric, Inc.
Fiscal Impact: Fiscal year 2002, $30,000.00 was expended toward services provided by CareCentric, Inc. (Ordinance 0791-02 passed May 20, 2002). Funding is available in the 2003 Department of Technology, General Fund budget.
Contract Compliance: 582210791 Expires: 12/05/2004
Title
To authorize the Director of the Department of Technology to modify and extend a contract, for software license and maintenance support services utilized by the MestaMed software product, on behalf of the Columbus Health Department, provided by CareCentric, Inc.; to authorize the expenditure of $24,000.00 from the Department of Technology, General Fund and to declare an emergency ($24,000.00)
Body
WHEREAS, The Department of Technology, on behalf of the Columbus Health Department, needs to modify and extend contract CT-20021, for software maintenance service for the MestaMed software product, and
WHEREAS, The software maintenance service is provided by provided by CareCentric, Inc., and
WHEREAS, MestaMed is an application that manages billing, accounts receivable, information required to maintain a Joint Committee on Accreditation of Healthcare Organizations (JCAHO) certification and medical tracking information required by the State of Ohio, Medicaid and Medicare programs, and
WHEREAS, This system provides critical business administration patient care information and support for the Home Care Program at the Columbus Health Department, and
WHEREAS, Services provided under this agreement include: telephone and email support, software maintenance, updates and enhancements, and
WHEREAS, This software license and support services help ensure the preservation of public health, peace, safety, and welfare of Columbus citizens, and are vital to the daily operations of the Columbus Health Department, and
WHEREAS, The contract modification will extend the terms and conditions of this contract from March 1, 2003 through February 29, 2004, in the amount of $24,000.00, and
WHEREAS, an emergency exists in the usual and daily operation of the The Department of Technology in that it is necessary to immediately enter into contract for installment/purchase of a printer system, related maintenance services, and supplies, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and extend contract CT-20021, on behalf of the Columbus Board of Health, for the software license and support services, provided by CareCentric, Inc. for MestaMed application.
SECTION 2: That the expenditure of $24,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01
Fund: 010
OCA Code: 470724
Object Level 1 03
Object Level 3 3369
Amount: $24,000.00
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same