Explanation
The purpose of this legislation is to authorize the Director of the Department of Technology for the Information Services Division to modify and extend contract CT-19292 with Oracle Corporation, for the annual renewal of software maintenance support and upgrades. This contract was established April 10, 1998 pursuant to sole source provisions of Section 329 of the Columbus City Code. Although Oracle software can be purchased from third party vendors, only Oracle Corporation can supply maintenance support and upgrades for its products.
The software utilized supports business management applications utilized citywide; such as 311, WASIMS, Performance Series, Income Tax, GIS and various other applications. The software is server based and has given the city the capability to web enable applications for citizens' use and ensure compliance with licensing agreements.
Also, this ordinance will provide for the change of Oracle Corporation company's Federal Identification (FID) number for contracts and purchase orders currently in process and established with Oracle Corporation. This ordinance will authorize the assignment of all past, present and future business done by the City of Columbus with Oracle Corporation from FID# 94-2871189 to FID# 84-1332677; with the contract compliance expiring on 05/07/2009.
The passage of this ordinance will allow the Department of Technology to continue receiving software upgrades and support, improving the application and database performance. This contract covers a twelve month period through May 30, 2008.
EMERGENCY: There is an immediate need to modify and extend a contract with Oracle Corporation to maintain on-going support and to allow for uninterrupted daily operations.
FISCAL IMPACT: Prior year expenditure for this contract in fiscal year 2004 was $397,154.47 and in fiscal year 2005 was $434,616.73. During fiscal year 2006, and due to credits, the contract amount established was for $59,128.59, of which the department expended, in 2006, $44,346.57 of that amount, and the balance of $14,782.02 is expected to be invoiced and expended for software maintenance and support provided by Oracle. Funding is available in the amount of $418,831.90 for the 2007 contract period, from May 31, 2007 through May 30, 2008, within the Department of Technology, Information Services Division, Information Services Fund.
CONTRACT COMPLIANCE: 84-1332677 Expiration: 05/07/2009
Title
To authorize the Director of the Department of Technology to modify and extend a contract with Oracle Corporation for the purchase of software maintenance and support, to authorize the expenditure of $418,831.90 from the Technology Department, Information Services Division, Information Services Fund; and to declare an emergency. ($418,831.90) (REPEALED BY ORD. 1618-2007 PASSED 10/22/2007)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology for the Information Services Division to modify and extend contract CT-19292 with Oracle Corporation for the renewal of maintenance software support and upgrades for the city's Oracle software license, and
WHEREAS, these software licenses give the city the capability to web enable these applications for citizens use and provides for users access to programs linked to Oracle applications, and
WHEREAS, this contract for software maintenance and upgrades that supports business management applications used citywide is for a twelve month period from May 31, 2007 through May 30, 2008, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to modify and extend this contract for the Information Services Division to renew the annual software maintenance support with Oracle Corporation to maintain on-going support and daily operations, thereby protecting the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology for the Information Services Division be and is hereby authorized to modify and extend CT-19292 for the renewal of software support services from Oracle Corporation, in the amount of $418,831.90 for a twelve month period through May 30, 2008.
SECTION 2. That the expenditure of $418,831.90 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02| Fund: 514| Subfund: 001| OCA: 280743| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $418,831.90
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.