Explanation
Background:
Bids were received by the Recreation and Parks Department on January 4, 2012 for the Alum Creek Trail Extension Innis Park Project as follows:
Status Base Bid Amount
Park Enterprise MAJ $308,643
McDaniels Construction MBE $338,564
WB Republic Builders MAJ $383,359
Builderscape MAJ $408,652
Charter Hill MAJ $439,000
Columbus Asphalt MAJ $630,924
The work from which proposals were invited consists of asphalt, concrete, carpentry, earthwork, landscaping, masonry, and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
Principal Parties:
Park Enterprise Construction Co., Inc.
Eric Park (Contact)
560 Barks Road West
Marion, OH 43302
740-223-7275 (Phone)
341760215(Contract Compliance)exp. 2/28/2013
5+ (Columbus Employees)
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that construction may occur during the current construction season.
Financial Impact:
$343,643.62 from the Voted Recreation and Parks Fund
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Park Enterprise Construction Co., Inc., for the Alum Creek Trail Extension Innis Park Project; to authorize the transfer of $343,643.62 within the Recreation and Parks Bond fund; to amend the 2011 Capital Improvement Budget; to authorize the expenditure of $308,643.62 and a contingency of $35,000.00 for a total of $343,643.62 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($343,643.62)
Body
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for the Alum Creek Trail Extension Innis Park Project; and
WHEREAS, the 2011 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Funds 702; and
WHEREAS, Bids were received by the Recreation and Parks Department on January 4, 2012 for the Alum Creek Trail Extension Innis Park Project and the contract will be awarded to Park Enterprise Construction Co., Inc., as the lowest and best responsive bidder; and
WHEREAS, an emergency exists in the usual operation of the Recreation and Parks Department that it is immediately necessary to enter into said contract so that work can begin during the 2012 construction year; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with Park Enterprise Construction Co., Inc for the Alum Creek Trail Extension Innis Park Project.
SECTION 2. That the City Auditor is hereby authorized to transfer $343,643.62 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510316-100000 644625 6680 $343,643.62
TO:
Project OCA Code Object Level 3 Amount
510316-100130 720130 6680 $343,643.62
SECTION 3. That the 2011 Capital Improvements Budget Ord. # 0266-2011 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 510316-100000/Greenways./ $809,269/ (Voted debt sit supported)
Fund 702; Project 510316-100130/I670 to Innis/ $49,500/ (Voted debt sit supported)
AMENDED TO:
Fund 702; Project 510316-100000/Greenways./ $465,626/ (Voted debt sit supported)
Fund 702; Project 510316-100130/I670 to Innis/ $393,144/ (Voted debt sit supported)
SECTION 4. That the expenditure of $343,643.62 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 as follows:
Project OCA Code Object Level 3 Amount
510316-100130 720130 6621 $343,643.62
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.