BACKGROUND: This ordinance authorizes the transfer of funds from the Finance Department (General Fund citywide account) to the Fleet Management Division (General Fund vehicle allocation fund). This ordinance also authorizes the Finance Director to issue purchase orders for fifty-five (55) vehicles, forty (40) fully equipped new Ford Crown Victoria patrol cruisers, five (5) fully equipped Ford Crown Victoria freeway cruisers, eight (8) fully equipped new Harley Davidson patrol motorcycles and two (2) sidecars for the motorcycles. These vehicles are replacements for vehicles with excessive mileage and high maintenance costs. Along with these vehicle purchases, this legislation authorizes the Finance Director to issue purchase orders for diagnostic computer equipment, handheld scan tools, and software to be used in the repair process of the patrol and freeway cruisers.
VENDOR FOR CROWN VICTORIA TOTAL PRICE WITH EQUIPMENT INSTALLED & COMPUTER EQUIPMENT
Allan Vigil Ford $ 1,682,177.00
Statewide Ford Non-responsive. Didn't include data 911 equipment as part of bid.
VENDOR FOR MOTORCYCLES & SIDECARS TOTAL PRICE WITH EQUIPMENT INSTALLED
Renegade Harley Davidson $ 201,200.00
A.D. Farrow Non-responsive. Didn't include required equipment as part of bid.
C & A Harley Davidson $ 204,916.00
BID INFORMATION: The 2005 Ford Crown Victoria patrol and freeway cruisers, all diagnostic computer equipment, handheld scan tools, and software packages, will be purchased in accordance with the terms and conditions as established by the Purchasing office via Solicitation SA001540GRW from Allan Vigil Ford, Inc. The fully equipped 2005 Harley Davidson motorcycles and sidecars will be purchased in accordance with the terms and conditions as established by the Purchasing office via Solicitation SA001545GRW from Renegade Harley Davidson.
CONTRACT COMPLIANCE: Contract Compliance Number for Allan Vigil Ford is 581606549, Majority; Contract Compliance Number for Renegade Harley Davidson is 200416613, Majority.
Emergency action is necessary so that the purchase orders for these vehicles can be issued as soon as possible in order to meet the manufacturer's order cutoff deadlines.
FISCAL IMPACT: Three million dollars was budgeted in the 2005 General Fund vehicle allocation. To date, $819,118 has been allocated, leaving a balance of $2,180,882. This ordinance makes use of an additional Of this amount, $2 million was set aside to purchase vehicles for the Department of Public Safety. In addition, $1.6 million was appropriated in the Finance Department Citywide account for safety purposes. The Department of Public Safety has identified $702,494.94 to allow for additional vehicles to be purchased in 2005. This ordinance will authorize a transfer of $702,494.73 from the Finance Department General Fund citywide account and an expenditure of $1,883,377.00 for the forty-five police cruisers and eight motorcycles, leaving a balance of $297,505. The Fleet Management Division spent $1.5 million for vehicles from the 2004 General Fund vehicle allocation and $1.1 million from the same fund in 2003 for vehicles. The Police Division purchased thirty-nine police cruisers in 2004, thirty-eight police cruisers in 2003, and forty police cruisers in 2002. The last motorcycle purchase made by the Police Division was in 2000 for a total of four motorcycles and the cost was $ 55,600.00.
Title
To authorize a transfer of $702,494.73 within the General Fund, to authorize the Finance Director to establish multiple purchase orders for the Fleet Management Division for the purchase of police cruisers and motorcycles with Allan Vigil Ford and Renegade Harley Davidson, to authorize the expenditure of $1,883,377.00 from the General Fund, and to declare an emergency. ($1,883,377.00)
Body
WHEREAS, it is necessary to transfer monies within the General Fund from the Finance Department to the Public Service Department, Fleet Management Division, to purchase police cruisers and motorcycles, and
WHEREAS, the Police Division needs to replace police cruisers and motorcycles that have high mileage and excessive maintenance costs, and
WHEREAS, bids were received via SA001540GRW and SA001545GRW for the purchase of police cruisers and motorcycles; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance Director to issue purchase orders for the purchase of police cruisers and motorcycles for the Police Division before the manufacturer cutoff dates, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor be and hereby is authorized and directed to transfer $702,494.73 within the General Fund, Fund No. 010 from the Finance Department, Department / Division 45-01, Object Level One 10, Object Level Three 5501, OCA 904508, to the Public Service Department, Fleet Management Division, Department / Division 59-05, Object Level One 06, Object Level Three 6650, OCA 591201.
Section 2. That the Finance Director be and is hereby authorized and directed to issue purchase orders to Allan Vigil Ford, Inc. and Renegade Harley Davidson for the Police Division via the Fleet Management Division in accordance with Solicitations SA001540GRW and SA001545GRW.
Section 3. 2. That the expenditure of $1,883,377.00, or so much thereof as may be necessary, be and is hereby authorized from funds available within the Fleet Management Division General Fund vehicle allocation; Department No. 59-05; Fund 010; OCA Code 591201; OL3 Code 6650.
Section 4. 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.