Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to establish a purchase order for the purchase of a Thermo Fisher Scientific model #MF25SS-SAEE-TS Lab Freezer for the Immunization clinic within Columbus Public Health utilizing funds from the Health General Obligation (G.O.) Bonds Fund.
This freezer is an essential piece of equipment for Columbus Public Health and will be used to store vaccines for the immunization clinic. This freezer replaces an outdated and currently non-functional unit. Laboratory freezers are made to be quite accurate in their cooling abilities and temperature uniformity. They also feature high/low alarms, remote sensor inputs, and microprocessor temperature controls.
The Purchasing Office advertised and solicited competitive bids for the purchase of a lab freezer (Solicitation SO048124). Twenty-eight bids (28) were solicted. Four bids were received.
Thermo Fisher Scientific (Ashville) LLC will be awarded the contract as the lowest, responsive, responsible bidder for the amount of $5,364.79.
The contract compliance number for Thermo Fisher Scientific (Ashville) LLC is 364087754 and has an expiration date of April 11, 2016.
This ordinance is being submitted as an emergency measure to allow for vaccines to be stored on site and readily available to administer to patients in order to allow for efficient delivery of valuable public services.
FISCAL IMPACT: Monies for this capital improvement project expenditure are available within the Health G.O. Bonds Fund. This ordinance authorizes the expenditure of $5,364.79 from the Health G.O. Bonds Fund.
Title
To authorize the Director of Finance and Management to enter into contract with Thermo Fisher Scientific (Ashville) LLC for the purchase of a Thermo Fisher Scientific Lab Freezer to be used in the immunization clinic at Columbus Public Health; to authorize the expenditure of $5,364.79 from the Health General Obligation Bonds Fund; and to declare an emergency. ($5,364.79)
Body
WHEREAS, Columbus Public Health has a need for the purchase of a Thermo Fisher Scientific model #MF25SS-SAEE-TS Lab Freezer to be used at 240 Parsons Avenue; and,
WHEREAS, bid SO048124 was posted and Thermo Fisher Scientific (Ashville) LLC was the lowest, most responsive, responsible vendor and was awarded the bid; and,
WHEREAS, it is the intent to contract with Thermo Fisher Scientific (Ashville) LLC for the expenditure of $5,364.79 for a scientific lab freezer;
WHEREAS, an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to purchase a Lab Freezer for the Immunization Section at the Health Department for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into contract for $5,364.79 with Thermo Fisher Scientific (Ashville) LLC for the purchase of a Thermo Fisher Scientific model #MF25SS-SAEE-TS Lab Freezer for the Health Department's facility at 240 Parsons Avenue.
SECTION 2. That, to pay the costs of said contract, the expenditure of funds, not to exceed, $5,364.79 is hereby authorized, as follows:
Health G.O. Bonds Fund
Fund No. 706, Project Detail 570053-100000, Department of Health, Division No. 50-01, Object Level One 06, Object Level Three 6640, OCA No. 501713, $5,364.79
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in the project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.