Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with Woolpert in the amount of up to $525,000.00 for the Arterial Street Rehabilitation - Cassady Avenue Widening project.
The intent of this contract is to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to provide various professional engineering, survey, and technical expertise for the department to implement improvements to Cassady Avenue from the CSX railroad tracks just north of Delmar Drive to E. 7th Avenue. Cassady Avenue is planned to be widened to a 3-lane section and reconstructed as a complete street with pedestrian and bikeway facilities, lighting, curb and gutter, and closed drainage. The project includes improvements to E. 5th Avenue at the intersection with Cassady.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Arterial Street Rehabilitation - Cassady Avenue Widening contract. The project was formally advertised on the Vendor Services web site from May 22, 2017, to June 15, 2017. The City received ten (10) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on June 6, 2017.
The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
Woolpert Columbus, OH MAJ
Crawford, Murphy and Tilly Columbus, OH MAJ
Prime AE Group Columbus, OH AS1
DLZ Ohio Worthington, OH MBR
E.L. Robinson Columbus, OH MAJ
JMT Columbus, OH MAJ
CT Consultants Columbus, OH MAJ
AECOM Columbus, OH MAJ
Fishbeck, Thompson, Carr & Huber Columbus, OH MAJ
Strand Columbus, OH MAJ
Woolpert received the highest score by the evaluation committee and will be awarded the Arterial Street Rehabilitation - Cassady Avenue Widening contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Woolpert.
2. CONTRACT COMPLIANCE
Woolpert’s contract compliance number is CC001040 and expires 3/29/2019.
3. FISCAL IMPACT
Funding for this contract is available within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2017 Capital Improvements Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to maintain established project schedules and to allow the department to enter into contract prior to year-end.
Title
To amend the 2017 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with Woolpert for the Arterial Street Rehabilitation - Cassady Avenue Widening project; to authorize the expenditure of up to $525,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($525,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for various professional engineering, survey, and technical expertise for the department to implement projects resulting in improvements to Cassady Avenue from the CSX railroad tracks just north of Delmar Drive to E. 7th Avenue; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Arterial Street Rehabilitation - Cassady Avenue Widening project; and
WHEREAS, Woolpert submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Woolpert for the provision of professional engineering consulting services described above in the amount of up to $525,000.00; and
WHEREAS, funds in the amount of $525,000.00 are available for this project in the Streets and Highways Bond Fund, Fund 7704; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvement Budget for purposes of providing sufficient budget authority for the project; and
WHEREAS, it is necessary to authorize the transfer of cash and appropriation for purposes of providing sufficient funding for the aforementioned project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Woolpert to complete project design as soon as possible to prevent delays in the Department of Public Service’s capital improvement schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by ordinance 1124-2017 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530058 - 100000 / 59-03 NCR (Voted Carryover) / $979,938.00 / ($525,000.00) / $424,938.00
7704 / P530103-100060 / Arterial Street Rehabilitation - Cassady Avenue Widening (Voted Carryover) / $0.00 / $525,000.00 / $525,000.00
SECTION 2. That the transfer of $525,000.00, or so much thereof as may be needed, is hereby authorized between projects in Fund 7704 Streets and Highways Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into professional services contracts with Woolpert, Inc., at One Easton Oval, Suite 310, Columbus, OH 43219, for professional engineering consulting services in an amount up to $525,000.00, for the Arterial Street Rehabilitation - Cassady Avenue Widening project.
SECTION 4. That the expenditure of $525,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.