Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with K & M Kleening, Inc. for custodial services at the Fire Training Academy, located at 3639 Parsons Avenue, the Fire Training Building, located at 3675 Parsons Avenue, and the Practical Skills Building, located at 3633 Parsons Avenue.
The original contract was authorized by Ordinance No. 0180-2013, passed by City Council on February 6, 2013. The contract was bid with four one-year renewal options. Ordinance No. 0532-2014, passed by City Council on March 13, 2014, authorized the first one-year renewal option. Ordinance No. 0269-2015, passed by City Council on February 10, 2015, authorized the second one-year renewal option. This legislation authorizes the third of four one-year renewal options. The term of the contract is February 29, 2016 thru February 28, 2017.
Emergency action is requested so that custodial services may continue without interruption, thereby ensuring the cleanliness of the buildings.
K & M Kleening, Inc. Contract Compliance No. 02-0553299
FISCAL IMPACT: The Facilities Management Division budgeted $137,000.00 for custodial services at the Fire Training Complex in the 2016 General Fund budget. This ordinance is contingent on the passage of the 2016 Operating budget.
Title
To authorize the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with K & M Kleening, Inc. for custodial services at the Fire Training Complex; to authorize the expenditure of $137,000.00 from the General Fund; and to declare an emergency. ($137,000.00)
Body
WHEREAS, Ordinance No. 0180-2013, passed by City Council on February 6, 2013, authorized the contract with K & M Kleening Service, Inc. for custodial services at the Fire Training Complex; and
WHEREAS, there are four one-year renewal options and it is the recommendation of the Facilities Management Division to exercise the third of these renewal options; and
WHEREAS, the Facilities Management Division budgeted $137,000.00 for custodial services at the Fire Training Complex in the 2016 General Fund budget; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to renew a contract with K & M Kleening Service, Inc. for custodial services at the Fire Training complex, to ensure the cleanliness of the buildings without interruption, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract on behalf of the Facilities Management Division with K & M Kleening, Inc. for custodial services at the Fire Training Complex.
SECTION 2. That the expenditure of $137,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 1000 - General Fund, in object class 03 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 0275-2016 Legislation Template.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.