Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with The Shelly Company, in the amount of $1,434,945.97, for the Watershed Roadway Improvements - Part 1: Griggs Reservoir Project, Division of Water Contract Number 1175.
This project will replace existing paved roadway and parking areas on the east side of Griggs Reservoir between Griggs Dam and just north of Fishinger Road. This area was identified for replacement as part of the Watershed Roadways Master Plan. These roadways are used daily by the general public for access to recreational areas and by the Department of Public Utilities for surveillance to protect the water supply and investment in the reservoirs.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The existing pavement around Griggs Reservoir is badly deteriorated. Full replacement is necessary in some areas and pavement overlay in others to provide safe public access.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened six bids on October 1, 2014 from: Shelly Company - $1,434,945.97; Decker Construction - $1,506,101.62; Strawser Paving - $1,613,184.31; Ohio Paving & Construction - $1,633,483.42; Park Enterprise Construction - $1,882,158.95; and Columbus Asphalt Paving - $1,908,308.71.
An award is recommended to the lowest, resposnive and responsible bidder Sheyy Company in the total amount of $1,434,945.97
SUPPLIER: The Shelly Company: Contract Compliance Number is 31-1279704 expires 3/13/15, Majority).
Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against The Shelly Company.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary as well as an amendment to the 2014 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with The Shelly Company for the Watershed Roadway Improvements - Griggs Reservoir Project in an amount up to $1,434,945.97; for the Division of Water; to authorize a transfer and expenditure up to $1,434,945.97 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2014 Capital Improvements Budget. ($1,434,945.97)
Body
WHEREAS, six bids for the Watershed Roadway Improvements - Part 1: Griggs Reservoir Project were received and publicly opened in the offices of the Director of Public Utilities on October 1, 2014; and
WHEREAS, the lowest, best, most responsive and responsible bid was from The Shelly Company in the amount of $1,434,945.97; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Watershed Roadway Improvements - Part 1: Griggs Reservoir Project; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with The Shelly Company for the Watershed Roadway Improvements - Part 1: Griggs Reservoir Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Watershed Roadway Improvements - Part 1: Griggs Reservoir Project with The Shelly Company, 80 Park Drive, Thornville, Ohio 43076; in an amount up to $1,434,945.97; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the City Auditor is hereby authorized to transfer $1,434,945.97 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6621, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690473-100005 (New Funding) | Boost. Sta. Stand-By Power | 647305 | -$1,434,945.97
606 | 690384-100001 (New Funding) | Griggs Res. Roadway Imp's | 663841 | +$1,434,945.97
SECTION 4. That the 2014 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690473-100005 (New Funding) | Boost. Sta. Stand-By Power | $1,500,000 | $1,500,002 | +$2
(establish funding for future expenditure/rounding)
606 | 690473-100005 (New Funding) | Boost. Sta. Stand-By Power | $1,500,002 | $65,056 | -$1,434,946
606 | 690384-100001 (New Funding) | Griggs Res. Roadway Imp's | $0 | $1,434,946 | +$1,434,946
SECTION 5. That the expenditure of $1,434,945.97 is hereby authorized for the Watershed Roadway Improvements - Part 1: Griggs Reservoir Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690384-100001 (New Funding), OCA 663841, Object Level Three 6621.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.