Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders for various grades of fuels, including ethanol and unleaded fuel (including fuel purchased through MPC Investments LLC: Speedway LLC, SuperFleet) for the Fleet Management Division. A Universal Term Contract, authorized by Ordinance 2280-2012, exists for fuel credit card purchases with MPC Investments LLC (Speedway LLC, SuperFleet). This ordinance also authorizes the Finance and Management Director to issue purchase orders for bulk unleaded and E-85 Ethanol fuels with Great Lakes Petroleum Co. and Benchmark Biodiesel, Inc. Universal Term Contracts will be created upon the approval of Ord. 0477-2016, which is set to be on the March 7, 2016 City Council agenda, for Unleaded and E-85 Fuel with Great Lakes Petroleum Co. and Benchmark Biodiesel, Inc. per SA006154.
MPC Investments LLC (Speedway LLC, SuperFleet). CC# 27-1287018 expires 09/03/16;
Great Lakes Petroleum Co., CC# 34-1850508 expires 2/22/2018
Benchmark Biodiesel, Inc., CC# 26-1274251 expires 11/23/2017
These companies are not debarred according to the federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: This legislation authorizes an expenditure of $3,000,000.00 with various vendors to purchase unleaded fuel for City vehicles. The Fleet Management Division spent $4,062,737.45 for unleaded bulk fuel deliveries and credit card services in 2015.
Emergency action is requested to ensure an uninterrupted supply of bulk unleaded/E-85 Ethanol fuels and credit card fuel purchases. This fuel is used by all City vehicles, including Police, Fire and Refuse Collection vehicles.
Title
To authorize and direct the Finance and Management Director to establish purchase orders with Great Lakes Petroleum, Co. and Benchmark Biodiesel, Inc for the purchase of bulk fuel and MPC Investments LLC for credit card fuel purchases; to authorize the expenditure of $3,000,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($3,000,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase ethanol, unleaded bulk fuel, and universal credit card purchases for use by various City department vehicles; and
WHEREAS, a Universal Term Contract (UTC) has been established through the formal competitive bid process for universal credit card purchases with MPC Investments, LLC; and
WHEREAS, Universal Term Contracts (UTC), via Ordinance 0477-2016, are being executed for Unleaded and E-85 Fuel with Great Lakes Petroleum, Co. and Benchmark Biodiesel, Inc.; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to issue purchase orders for fuel to ensure an uninterrupted fuel supply for City vehicles, including Police, Fire, and Refuse Collection Division vehicles, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue purchase orders with MPC Investments, LLC (Speedway LLC, SuperFleet) for Universal fuel credit card services, in accordance with PA000053.
SECTION 2. That the Finance and Management Director is hereby authorized to issue purchase orders for Unleaded and E-85 Fuel with Great Lakes Petroleum, Co. and Benchmark Biodiesel, Inc., in accordance with the approval of Ord 0477-2016.
SECTION 3. That the expenditure of $3,000,000.00 or so much thereof as may be necessary in regard to the actions authorized in Sections 1 and 2 be and is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 02 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 0568-2016.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, nor ten days after passage, if the Mayor neither approves nor vetoes the same.