Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for Traffic Signals throughout the City. This includes installation and ensuring the proper operation of the traffic control devices. The proper operation of these signals promote pedestrian safety and expedite vehicular traffic flow.
The Purchasing Office has solicited formal competitive bids for the purchase of Audible Pedestrian Traffic signal equipment in the process of establishing a universal term contract (UTC). These Audible Pedestrian Signals provide an audible notification in the form of a chirping noise when the signals change. These signals will be installed at various traffic signal locations throughout the City of Columbus.
This ordinance authorizes the expenditure of $49,400.00 for purchase of Audible Pedestrian Traffic signal equipment per the terms and conditions of universal term contract number FL004660 (Solicitation No. SA003584).
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
2. CONTRACT COMPLIANCE
Path Master, Inc., CC#341233777, Exp. 05/17/2012
3. FISCAL IMPACT
Funding for this commodity is available within the Build America Bonds Fund due to cancellation of encumbrances from completed projects.
4. EMERGENCY DESIGNATION
Emergency action is requested to procure the needed signal commodities as soon as possible to provide replacement signal materials and meet signal installation schedules at the earliest possible time for the safety of the travelling public.
Title
To authorize the Director of Finance and Management to establish a purchase order with Path Master, Inc. for the purchase of Audible Pedestrian traffic signal equipment per the terms and conditions of an existing universal term contract; to amend the 2010 CIB; to authorize the transfer of monies within the Build America Bonds Fund for the Division of Planning and Operations; to authorize the expenditure of $49,400.00 from the Build America Bonds Fund; and to declare an emergency. ($49,400.00)
Body
WHEREAS, the Purchasing Office has solicited bids and established a universal term contract for the purchase of Audible Pedestrian Signal Equipment commodities; and
WHEREAS, the Division of Planning and Operations has a need to procure these items in a timely manner so as not to delay scheduled signal installations; and
WHEREAS, it is necessary to transfer monies between projects to fund the purchase of said signal commodities; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations, Department of Public Service, in that it is immediately necessary to establish a purchase order for this purpose, thereby preserving the public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to establish a purchase order for the purchase of Audible Pedestrian Signal Equipment per the terms and conditions of an existing universal term contract for the Division of Planning and Operations as described below.
Fund / Project
746 / 540007-100003
1. FL004660
SA003584
Path Master, Inc.
1960 Midway Drive
Twinsburg, OH 44087
Signal Equipment - $49,400.00
SECTION 2. That the expenditure of $49,400.00 be and hereby is authorized from the Build America Bonds Fund, Fund 746, Dept.-Div. 59-11, Division of Planning and Operations as follows
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
746 / 540007-100003 / Traffic Signal Installations - Signal Commodities / 06-6622 / 540703 / $49,400.00
SECTION 3. That the 2010 CIB authorized within ordinance 0564-2010 be amended to provide sufficient authority for this commodity acquisition as follows:
Fund / Project / Project / Current CIB Amount / amendment amount / CIB amount as amended
746 / 530282 - 100046 / Resurfacing - Urban Paving East Broad Street / $519,050.00 (Carryover) / ($49,400.00) (Carryover) / $469,650.00 (Carryover)
746 / 540007-100003 / Traffic Signal Installations - Signal Commodities / $673,660.00 (Carryover) / $49,400.00 (Carryover) / $723,060.00 (Carryover)
SECTION 4. To move cash and appropriation between projects within Fund 746, the Gov'l Build America Bonds (B.A.B.s) Fund as follows:
FROM:
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code / Amount
746 / 530282 - 100046 / Resurfacing - Urban Paving East Broad Street / 06-6600 / 528246 / $49,400.00
TO:
Fund / Project # / Project / Object Level Three Codes / OCA Code / Amount
746 / 540007-100003 / Traffic Signal Installations - Signal Commodities / 06-6600 / 540703 / $49,400.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.