BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to modify a contract with Hexagon Safety and Infrastructure for the 9.4 upgrade to the City's Computer Aided Dispatching System (CAD). The Director of Public Safety originally contracted with Intergraph Corporation (now doing business as Hexagon) in March 2010 to replace the City's CAD system. The system was implemented in June 2011, and it has since been determined that an upgrade will be required in order to maintain system compatibility and optimum performance. Public Safety entered into contract with Hexagon via ordinance 2708-2015 to commence this upgrade and has worked to prepare the network for this transition. Due to the timing of final upgrade implementation, it has been determined that it is in the best interest of the City to move forward and implement the 9.4 upgrade in order to assure long-term compatibility with Hexagon and protect the City's investment in the CAD system.
CAD is used to assist in processing calls from the public to the Department of Public Safety's 9-1-1 dispatch center (both Police and Fire). The system aids call-takers and dispatchers by electronically moving pertinent data to the proper field personnel over voice or data communications. The CAD system also records call/run data that is used for reporting, analysis, and record-keeping purposes throughout the City (e.g., OD Map, Nuisance Abatement, Celebrate One).
Bid Information: The Department of Public Safety requests this purchase based upon the sole source provisions of the Columbus City Code as Hexagon Safety and Infrastructure is the only known provider of the required upgrade and services for the CAD system.
EMERGENCY DESIGNATION: Emergency designation is requested to ensure the continued operation and maintenance of the CAD System.
FISCAL IMPACT: This ordinance authorizes a total expenditure of $350,000.00 from the general fund and Wireless E911 fund for an upgrade to the City's CAD system. This ordinance also authorizes an appropriation of E911 funds and a transfer within Support Services' general fund budget in order to properly align appropriation with projected expenditure.
Title
To authorize an appropriation of $250,000.00 within the Wireless E911 Fund; to authorize a transfer of $100,000.00 within the general fund; to authorize the Public Safety Director to modify a contract with Hexagon Safety and Infrastructure, formerly Intergraph Corporation, for an upgrade to the City's Computer Aided Dispatching System in accordance with the sole source procurement provisions of the Columbus City Code; to authorize the expenditure of $350,000.00 from the general fund and Wireless E911 fund; and to declare an emergency. ($350,000.00)
Body
WHEREAS, The City of Columbus contracted with Hexagon, formerly known as Intergraph Corpration, via ordinance 2708-2015 to upgrade the City's CAD system in order to continue maintenance and support of the system; and,
WHEREAS, due to the timing of implementation of the intended upgrade, it has been determined that it is in the City's best interest to move forward with the 9.4 upgrade in order to assure long-term system compatibility and performance; and,
WHEREAS, it is necessary to authorize the City Auditor to appropriate $250,000 within the unappropriated balance of the Wireless E911 Fund; and,
WHEREAS, it is necessary to transfer $100,000 within the general fund budget of the Department of Public Safety, Division of Support Services from Personnel to Contractual Services; and,
WHEREAS, the Director of Public Safety has a need to modify a contract with Hexagon Safety and Infrastructure Corporation for an upgrade to the CAD system; and,
WHEREAS, Hexagon Safety and Infrastructure Corporation is the only known company that can provide this upgrade for the CAD system; and,
WHEREAS, this contract is being entered into under the Sole Source Procurement Provision of Chapter 329 of the Columbus City Codes; and,
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Support Services, in that it is immediately necessary to enter into contract with Hexagon Safety and Infrastructure Corporation to upgrade the CAD system, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2019, the sum of $250,000 is appropriated in Fund 2270, Object Class 03 Contractual Services per the account codes in the attachment to this ordinance.
SECTION 2. That the transfer of $100,000, or so much thereof as may be needed, is hereby authorized within the general fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Safety be and is hereby authorized to modify a contract with Hexagon Safety and Infrastructure, formerly Intergraph Corporation, to upgrade the City's Computer Aided Dispatching System.
SECTION 4. That the expenditure of $350,000.00, or so much thereof as may be necessary, be and is hereby authorized from the general fund and Wireless E911 fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies appropriated in the foregoing Section 1 shall be paid upon order of the Public Safety Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That this Council finds it is in the City's best interest to waive the competitive bidding requirements of the Columbus City Code and allow for the aforementioned contract modification.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.