Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract for the Facilities Management Division with Williamson Builders, Inc., in the amount of $581,620.00 for full service contracting, coordination, and construction for the One Stop Shop Plat and Plan Review Consolidation project. The appropriate employees from the Departments of Development, Public Service and Public Utilities' plat and construction plans review staff have already been consolidated at the Carolyn Avenue facility in vacant office spaces that were available on a temporary basis. As stated, this move was a temporary solution. This ordinance will authorize the contruction of a permanent single review location as well as address other relational space issues within the One Stop Shop. This consolidation is the result of an extensive review of operations within the City of Columbus' One Stop Shop Program by the Mayor. By bringing these teams together the city will further streamline communications and operations and greatly improve efficiency and customer service. The contractor will be responsible for facilitating the relocation of approximately twenty two people currently housed in 757 Carolyn Avenue to a portion of 750 Piedmont Road, and the relocation of approximately twenty people from various locations within 757 Carolyn Avenue into a single review location. Work will include the construction of new walls, doors and frames, interior finishes, the supply and installation of all new systems furniture, and ceiling tiles. The contractor has ninety calendar days upon notfication of the award to complete the project. The ordinance also authorizes the Finance and Management Director to reimburse the City of Columbus Department of Technology in the amount of $33,500.00 for costs associated with network equipment necessary for this Building Services consolidation project.
This project was originally bid on September 28, 2006. Both bids received from Williamson Builders, Inc. and 2K General Company, Inc. were above budget. Therefore, the scope of the project was slightly reduced, and bid again, with a due date of November 22, 2006. Two bids were received as follows:
Williamson Builders, Inc. $581,620.00
2K General Company, Inc. $600,325.00
It is the recommendation of the Finance and Management Department, Office of Construction Management to award this contract to the most responsive and responsible bidder, Williamson Builders, Inc.
This ordinance also authorizes the transfer of funds within the Waterworks Enlargement Voted 1991 Bonds Fund and the cancellation of AC025464 in the amount of $750,000.00. This Auditor's Certificate was established in February 2006 in anticipation of the passage of ordinance 0373-2006, which called for the construction of the One Stop Shop Plat and Plan Review Consolidation project. This ordinance did not pass.
Emergency action is requested so that the contractor will be able to complete this project in a timely manner, thereby quickly providing the benefits to customers from the consolidation.
Fiscal Impact: The Office of Construction Management received $500,000.00 in the 2005 Bond Sale for the One Stop Shop Plat and Plan Review Consolidation project. The Department of Public Utilities is providing $250,000.00 for this project. The amount of $119,500.00 was previously expended from the Office of Construction Management for design services. The cost of the contract with Williamson Builders, Inc. is $581,620.00. The cost of reimbursement to the City of Columbus Department of Technology is $33,500.00. Williamson Builders, Inc. Contract Compliance Number 31-0845485, exp. 10/03/2008.
Title
To authorize the Finance and Management Director to enter into contract for the Facilities Management Division with Williamson Builders, Inc. for the One Stop Shop Plat and Plan Review Consolidation project, to authorize the Finance and Management Director to reimburse the City of Columbus Department of Technology for network equipment necessary for this project, to authorize the City Auditor to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund, to authorize the City Auditor to cancel AC025464, to authorize the expenditure of $380,500.00 from the Construction Management Capital Improvement Fund, to authorize the expenditure of $117,310.00 from the Voted Sanitary Bond Fund, to authorize the expenditure of $117,310.00 from the Water Works Enlargement Voted 1991 Bonds Fund, and to declare an emergency. ($615,120.00)
Body
WHEREAS, the Mayor has conducted an extensive review of building services operations within the City of Columbus and has recommended a physical consolidation of the various building services employees working in the One Stop Shop, and,
WHEREAS, by bringing these teams together the City will further streamline communications and operations and greatly improve efficiency and customer service, and
WHEREAS, the Office of Construction Management bid for construction services, and
WHEREAS, the Office of Construction Management recommends acceptance of the bid submitted by Williamson Builders, Inc. as the most responsive and responsible bid, and
WHEREAS; an emergency exists in the usual daily operation of the Finance and Management Director, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Williamson Builders, Inc. for the Building Services Consolidation project as to allow the project to be completed in a timely manor, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with Williamson Builders, Inc. for the Building Services Consolidation project at 757 Carolyn Avenue and 750 Piedmont Road.
SECTION 2. That the Finance and Management Director is hereby authorized to reimburse the City of Columbus Department of Technology for network equipment necessary for the Building Services Consolidation project.
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Water, as follows:
From:
690458 Waggoner Road 30" Water Main,
OCA Code 690458 $117,310.00
To:
690026 Water Facilities Improvements,
OCA Code 642900 $117,310.00
SECTION 4. That the City Auditor is hereby authorized and directed to cancel AC025464 in the amount of $750,000.00.
SECTION 5. That the expenditure of $615,120.00 or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030
OCA Code: 733000
Object Level 1: 06
Object Level 3: 6601
Amount: $380,500.00
Division: 60-05
Fund: 664
Project: 650350
OCA Code: 664350
Object Level 1: 06
Object Level 3: 6601
Amount: $117,310.00
Division: 60-09
Fund: 606
Project: 690026
OCA Code 642900
Object Level 1: 06
Object Level 3: 6621
Amount: $117,310.00
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.