Explanation
Background: This legislation authorizes the Finance and Management Director to enter into a professional services contract for the Office of Construction Management with Harris Design Services for the master plan and design plans for the renovation of the former Police Headquarters building located at 120 West Gay Street. The renovation is to meet a LEED (Leadership in Environmental and Energy Design) certified rating. LEED is a Green Building Rating System that is the nationally accepted benchmark for the design, construction, and operation of high performance green buildings. Harris Design Services is to supply all surveys and boring locations, provide all utilities, designs, structural, mechanical, electrical, footers, floor plans, parking, landscaping, site work, and plan review. Harris Design Services will also be responsible for attending all weekly progress meetings and handling all change orders during the construction phase.
Requests for Statements of Qualifications were available on September 11, 2006, and submitted on October 16, 2006. The City received eleven timely proposals, from Bird Houk & Associates Inc., Braun & Steidl Architects Inc., Burgess & Niple Inc., DLZ Ohio Inc. (MBR), Dynamix Engineering Ltd. (MBE), eS Architecture and Development Inc., Feinknopf Macioce Schappa Architects, Harris Design Services (MBE), Moody Nolan Inc. (MBE), Schooley Caldwell Associates, Inc., and WSA Studio. A five person committee evaluated the proposals, consisting of one member from the Equal Business Opportunity Commission Office, one member from the Facilities Management Division, two members from the Office of Construction Management, and the Assistant Director of the Finance and Management Department. The scores were as follows: Harris Design Services 815, Schooley Caldwell 799, Moody Nolan 791, Burgess & Niple 760, Feinknopf Macioce Scahappa Architects 759, Bird Houk 734, DLZ Ohio 733, Braun & Steidl Architects 730, eS Architecture and Development 711, Dynamix Engineering 651, and WSA Studio 557. The Finance and Management Director confirmed the committee's decision.
Emergency action is requested so that any needed designs within the City may be accomplished as quickly as possible. The City plans to demolish 109 North Front Street upon completion of this renovation. Renovation of 109 North Front Street is not cost effective, and it is in the best interest of the City to abandon that building as quickly as possible.
Fiscal Impact: An amount of $1,800,000.00 is budgeted in the 2006 Capital Improvements Budget for the professional services associated with the renovation of 120 West Gay Street. The total amount of this contract is $1,725,000.00. Of that, $1,625,000 is for the base contract, $75,000 for an architectural contingency and $25,000 for a design allowance. Harris Design Services, Contract Compliance Number 31-6568390, expiration date 06/15/2007.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Harris Design Services for professional services related to the renovation of 120 West Gay Street; to authorize the expenditure of $1,725,000.00 from the Construction Management Capital Improvement Fund, and to declare an emergency. ($1,725,000.00).
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to contract with an architectural company for the design of the renovation of 120 West Gay Street, the Old Police Headquarters, and
WHEREAS, the Finance and Management Department advertised Requests for Statements of Qualifications (RFSQ) on September 11, 2006, and
WHEREAS, a five-person evaluation committee recommend Harris Design Services as the most qualified firm, and
WHEREAS, it is the recommendation of the Finance and Management Director to contract with Harris Design Services for these architectural services, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to contract with Harris Design Services for the design of the renovation of the Old Police headquarters, 120 West Gay Street, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with Harris Design Services for the design of the renovation of 120 West Gay Street, the former Police Headquarters building.
SECTION 2. That the expenditure of $1,725,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570056
OCA: 733056
Object Level 1: 06
Object Level 3: 6681
Amount: $1,725,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.