Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to establish a
purchase order for Lawn Maintenance services from a newly-established City
Universal Term Contract (UTC), for the Division of Sewerage and Drainage.
B. Contract Compliance No.: 542132085.
C. Type of Business Enterprise: Majority.
D. Emergency Designation: Emergency designation is requested for this
measure, solely because the mowing season is already here, and delays
in bidding the newly-established UTC have only now made it available for
use. Mowing of vegetation for the Division's facilities is not only required
for appearance and community relations, but also to control noxious weeds
and to provide proper operation of ditches, detention basins, and levees.
2. FISCAL IMPACT:
A. Budget Information. The FY2004 Budget allocates a total of $161,650 for
this purpose.
B. Historical Data. Division facilities requiring mowing are constantly increasing
in number, as capital improvements projects are accepted into the system. In
FY2004, significant new portions of the West Columbus Local Protection
Project ("Floodwall") are being accepted. Amounts appropriated to this
purpose in recent years are as follows:
FY2001 $117,200
FY2002 130,100
FY2003 137,050
3. PROJECT LOCATION:
This contract involves all of the Division's major facilities, City-wide.
Title
To authorize the Director of Public Utilities to establish a purchase order with Johns Industrial Landscaping, for Lawn Maintenance in Zones, 1,2,3, and 4 from the newly-established citywide contract for the option to purchase such services, for the Division of Sewerage and Drainage; to authorize the expenditure of $160,194.00 from the Sewerage System Operating Fund; and to declare an emergency. ($160,194.00)
Body
WHEREAS, the Division of Sewerage and Drainage requires Lawn Maintenance
services for the proper operation and maintenance of its facilities; and
WHEREAS, provision of Lawn Maintenance services by contract has been found to be the most cost-effective means of providing mowing for the Division; and
WHEREAS, the City's Purchasing Office has recently bid these services for a City-
wide option contract under Solicitation #SA001086, and established such contact via
Ordinance No. 0741-2004; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Divison of Sewerage and Drainage, in that it is immediately necessary
to authorize the Director to execute a purchase order for Lawn Maintenance services for the Division, in order to provide proper operation and maintenance of the Division's facilities, for the preservation of the public health, peace, property, and safety; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to execute a purchase order with Johns Industrial Landscaping, 1677 N. Cassady Ave., Columbus OH 43219, for Lawn Maintenance services in Zones 1,2,3, and 4 for the Division of Sewerage and Drainage, in accordance with the terms and conditions of the newly-established citywide contract to purchase such services, pursuant to Solicitation #SA001086, and established under the authority of Ordinance No. 0741-2004.
Section 2. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 3. That the expenditure of $160,194.00, or as much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund 650, Department 60-05, to pay the cost of this contract, as follows:
OCA Code Object Level 3 Amount
605030 3377 $21,770.00
605063 3377 37,500.00
605089 3377 89,744.00
605899 3377 11,180.00
Total - $160,194.00
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.