Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the professional engineering services contract for the General Engineering Contract 2008 #3 with Resource International Inc, in the amount of $100,000.00.
Work to date includes: Preparation of resurfacing plans, worksheets for ADA ramp designs, retaining wall designs, bikeway design plans, asphalt plant mix inspection, design of bridge rehabilitation plans, geotechnical studies and plans for safety improvements at a high crash location.
This modification is needed to assure timely completion of the project design and the Division of Planning and Operations does not maintain adequate staff or all of the various disciplines necessary to complete such design in house.
It is anticipated that work will include additional geotechnical studies for slope stabilization projects, plans for safety improvements, bridge rehabilitation projects and other engineering analysis and reports.
This consultant specializes in subsurface and geotechnical investigations, which is needed since that expertise and associated resources are not available in house.
The original contract was $250,000 authorized by ordinance 0563-2008. This is modification #2. It is desired to increase the contract amount by $100,000 to ensure funds are available for geotechnical studies, plans for safety improvements and bridge rehabilitation projects. The total contract amount including this modification is $350,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Resource International Inc.
2. CONTRACT COMPLIANCE
Resource International Inc's contract compliance number is 310669793 and expires 6/19/10.
3. FISCAL IMPACT
Funds in the amount of $100,000.00 are available in the Streets and Highways G.O. Bonds Fund for the Department of Public Service due to the cancellation of encumbrances from completed projects.
4. EMERGENCY DESIGNATION
Emergency action is requested to make funds available to perform design work for safety projects to ensure the safety of the travelling public.
Title
To authorize the Director of Public Service to execute a professional engineering services contract modification with Resource International Inc. in connection with the General Engineering Contract 2008 #3; to amend the 2010 Capital Improvements Budget; to authorize the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund; and to authorize the expenditure of $100,000.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, the Department of Public Service currently maintains the General Engineering Contract 2008 #3 contract with Resource International Inc; and
WHEREAS, City Auditor's Contract No. EL008337 was authorized by Ordinance No. 0563-2008, passed May 19, 2008, executed July 14, 2008 and approved by the City Attorney on July 15, 2008; and
WHEREAS, the Director of Public Service has identified the need to modify and increase this professional service contract for geotechnical studies, plans for safety improvements, bridge rehabilitation projects, and other engineering analysis and reports; and
WHEREAS, this legislation authorizes the second modification to this contract in the amount of $100,000.00; and
WHEREAS, a satisfactory proposal has been submitted by Resource International Inc; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations in that this contract should be modified immediately so that funding can be made available for necessary safety projects; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of the Department of Public Service be and is hereby authorized to modify and increase Contract No. EL008337 with Resource International Inc. at 6350 Presidential Gateway, Columbus, OH, 43231 in an amount not to exceed $100,000.00, for geotechnical studies, plans for safety improvements, bridge rehabilitation projects, and other engineering analysis and reports for the General Engineering Contract 2008 #3.
Section 2. That the 2010 CIB authorized within ordinance 0564-2010 be amended due to encumbrance cancellations of completed projects as follows:
Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
530060-100000 / Neil Ave Area Imps (Carryover) / $0.00 (Carryover) / $122,458.00 (Carryover) / $122,458.00 (Carryover)
530103-100000 / Arterial Street Rehabilitation (Carryover) / $0.00 (Carryover) / $9,236.00 (Carryover) / $9,236.00 (Carryover)
Section 3. That the 2010 CIB authorized within ordinance 0564-2010 be amended to provide sufficient authority for this projects as follows:
Fund / Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
704 / 530060-100000 / Neil Ave Area Imps (Carryover) / $122,458.00 (Carryover) / ($38,293.00) (Carryover) / $84,165.00 (Carryover)
704 / 530103-100000 / Arterial Street Rehabilitation (Carryover) / $9,236.00 (Carryover) / ($9,236.00) (Carryover) / $0.00 (Carryover)
704 / 530282-100000 / Resurfacing (Carryover) / $2,472.00 (Carryover) / ($2,472.00) (Carryover) / $0.00 (Carryover)
704 / 704999-100000 / Unallocated Balance (Carryover) / $230,416.00 (Carryover) / ($50,000.00)(Carryover) / $180,416.00 (Carryover)
704 / 530161-100074 /Roadway Improvements - General Engineering Contract 2008 #3 / $0.00 (Carryover) / $100,000.00 ( Carryover) / $100,000.00 (Carryover)
Section 4. That from the unappropriated monies in the Streets and Highways G.O. Bonds Fund, No. 704, and from all monies estimated to come into said funds from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2010, the sum of $50,000.00 is hereby appropriated as follows:
Division of Design and Construction, Dept-Div 59-12:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 704999-100000 / Unallocated Balance / 06-6600 / 591254 / $50,000.00
Section 5. To authorize the City Auditor to transfer cash and appropriation between projects within Fund 704, the Streets & Highways G.O. Bonds Fund as follows:
From:
Fund/Project / Project Name /OCA/OL 01-03 Codes /Amount
704 / 530060-100000 / Neil Avenue / 591260 / 06-6600 / $38,292.70
704 / 530103-100000 / Arterial Street Rehabilitation / 590041 / 06- 6600 / $9,235.68
704 / 530282-100000 / Resurfacing / 590048 / 06-6600 / $2,471.62
704 / 704999-100000 / Unallocated Balance / 591254 / 06-6600 / $50,000.00
To:
Fund/Project / Project Name /OCA/ OL3/Amount
704 / 530161-100074 /Roadway Improvements - General Engineering Contract 2008 #3 / 741674 / 6600 / $100,000.00
Section 6. That for the purpose of paying the cost thereof, the sum of $100,000.00 or so much thereof as may be needed, is hereby authorized to be expended from Fund 704, the Streets and Highways G.O. Bonds Fund, project 530161-100074, Roadway Improvements - General Engineering Contract 2008 #3, O.L. 01-03 Codes 06-6682, OCA Code 741674 for the Division of Planning and Operations, Dept.-Div., 59-11.
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.