Explanation
BACKGROUND: To establish a contract for the option to purchase Wireless Voice, Data, and GPS Services for all City agencies. The Departments of Development, Public Safety and Public Service are the largest users. The proposed term of this contract is four years(s); with the option to renew for two, one-year(s) periods.
The Purchasing Office advertised and solicited Requests For Statement of Qualifications (RFSQ) in accordance with Section 329.13 (Solicitation No. SA001002) on May 6, 2004. Of 5 bids received: (MAJ:30) bids solicited; (MAJ:5) bids received, (M1A:4) bids solicited; (M1A:0) bids received, (F1:0) bids solicited; (FBE:0) bids received.
At the time the RFSQ was opened the technology and the needs of various city agencies were changing so rapidly it was impossible to make a recommendation. The technology and the needs of those various city agencies has become far less volatile and since the market place has not created an atmosphere of more competition but less competition it was determined by the agencies needing the wireless voice, data and GPS services that it was in the best interest of the City to update the responses to SA001002 via presentations to a City evaluation team.
The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder:
Sprint Solutions, MAJ, Contract Compliance #470882463, $1.00
Total Estimated Annual Expenditure: $600,000.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Wireless Voice, Data and GPS Services with Sprint Solutions, to authorize the expenditure of $1.00 to establish the contract from the Purchasing/Contract Operation Fund, to waive the provisions of competitive bidding and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited RFSQs on May 6, 2004 in accordance with Section 329.13 of the Columbus City Codes; and
WHEREAS, the technology and the needs of various city agencies were changing so rapidly it was impossible to make a recommendation at that time; and
WHEREAS, the technology and the needs of the various city agencies has become far less volatile since the RFSQ process was conducted; and
WHEREAS, the market place has not created an atmosphere of more competition but less competition; and
WHEREAS, it was determined by the agencies needing the wireless voice, data and GPS services it was in the best interest of the City to update the responses to SA001002 via presentations to a City evaluation team and this process requires the provisions of competitive bidding be waived; and
WHEREAS, that evalutation team, comprised of technology and fiscal members from various using agencies, listened to and evaluated the presentations and it was determined Sprint Solutions was the best choice to provide the City with Wireless Voice, Data and GPS Services; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to establish contracts to begin these services as soon as possible, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for an option to purchase Wireless Voice, Data and GPS Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter a contract for an option to purchase Wireless Voice, Data and GPS Services in accordance with Solicitation No. SA001002 as follows:
Sprint Solutions, Inc., Wireless Voice, Data and GPS Services, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That in accordance with Section 329.27 of the Columbus City Codes, this Council finds that the best interest of the City is served by waiving, and does hereby waive Section 329.06 of the Columbus City Codes.
SECTION 4. That for the reasons stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.