Explanation
BACKGROUND: The Civil Service Commission has several upcoming safety forces uniformed examinations for which various equipment, supplies, and services will need to be secured in order to administer the exams. This ordinance is necessary to authorize the expenditure of funds to provide the various equipment, supplies, and services associated with these exams so that the Commission can meet its Charter mandates and contractual obligations in maintaining current eligible lists for the safety forces uniformed classifications.
FISCAL IMPACT: The total expenditure amount of $130,300.00 is funded within the Commission's total 2023 budget. This ordinance also authorizes the transfer of $24,500.00 within the General Fund.
Title
To authorize the City Auditor to establish an Auditor's Certificate on behalf of the Civil Service Commission for the purpose of administering the uniformed examinations for the Department of Public Safety; to authorize the transfer of $24,500.00 within the General Fund; and to authorize the expenditure of $130,300.00 from the General Fund ($130,300.00).
Body
WHEREAS, the Civil Service Commission will be developing and/or administering upcoming certain safety forces uniformed exams in 2023, including but not limited to Firefighter, Police Officer, and Police Sergeant; and
WHEREAS, the Executive Director of the Civil Service Commission will be contracting with individuals from around the country for performing certain phases of these examinations; and
WHEREAS, the Civil Service Commission will provide housing, transportation, meals, and meeting refreshments for these individuals; and
WHEREAS, the Civil Service Commission will incur other necessary expenses including but not limited to room and equipment rental(s), printing, consulting, audio visual services, and various supplies; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the City Auditor be and is hereby authorized to establish an Auditor's Certificate on behalf of the Civil Service Commission for the purpose of administering safety forces uniformed exams.
SECTION 2. That the transfer of $24,500.00, or so much thereof as may be needed in regard to the action authorized in Section 1, is hereby authorized within the General Fund, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1769-2023 Legislation Template.xlsx
SECTION 3. That the expenditure of $130,300.00, or so much thereof as may be needed, is hereby authorized in Fund 1000 General Fund, to be expended to pay for the purchase of printing, audio visual services, housing, transportation, meals, meeting refreshments, facility and equipment rental(s), consulting services, supplies, and any other costs incurred for upcoming safety forces uniformed exams, in Object Class 02 and 03 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1769-2023 Legislation Template.xlsx
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that these expenditures are properly accounted for and recorded accurately on the City’s financial records.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.