City of Columbus - File #: 1945-2006

• File #: 1945-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/25/2006
• In control: Utilities Committee
• On agenda: 12/4/2006
• Final action: 12/7/2006
• Title: To authorize the Director of Finance and Management to establish a purchase order with Ace Truck Body, Inc. for the purchase of two (2) Utility Bodies for the Division of Power and Water, and to authorize the expenditure of $45,642.00 from the Water System Operating Fund. ($45,642.00)

Date	Ver.	Action By	Action	Result
12/7/2006	1	CITY CLERK	Attest
12/6/2006	1	MAYOR	Signed
12/4/2006	1	Columbus City Council	Approved	Pass
12/4/2006	1	COUNCIL PRESIDENT	Signed
11/20/2006	1	Columbus City Council	Read for the First Time
11/8/2006	1	Utilities Drafter	Sent to Clerk's Office for Council
11/7/2006	1	Auditor Reviewer	Reviewed and Approved
11/7/2006	1	CITY AUDITOR	Reviewed and Approved
11/7/2006	1	Utilities Drafter	Sent for Approval
11/7/2006	1	CITY ATTORNEY	Reviewed and Approved
11/6/2006	1	ODI DIRECTOR	Reviewed and Approved
11/6/2006	1	Utilities Drafter	Sent for Approval
11/3/2006	1	EBOCO Reviewer	Reviewed and Approved
11/2/2006	1	Finance Reviewer	Reviewed and Approved
11/2/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/2/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/2/2006	1	Utilities Drafter	Sent for Approval
11/1/2006	1	Utilities Drafter	Sent for Approval
11/1/2006	1	Finance Reviewer	Reviewed and Approved
10/31/2006	1	Utilities Reviewer	Sent for Approval
10/31/2006	1	UTILITIES DIRECTOR	Reviewed and Approved
10/30/2006	1	Utilities Drafter	Sent for Approval
10/30/2006	1	Utilities Drafter	Sent for Approval
10/25/2006	1	Utilities Drafter	Sent for Approval

Explanation

The purpose of this ordinance is to authorize the Director of Finance and Management to enter into contract with Ace Truck Body, Inc. for the purchase of Utility Bodies for the Division of Power and Water, Distribution Maintenance. These utility bodies will support various rehabilitation and maintenance projects for the division. The Division of Power and Water budgeted $52,000.00 for this purchase.  The low bid was Ace Truck Body, Inc. at $45,642.00.  They do not have MBE/FBE status.

The Purchasing Office opened formal bids on October 19, 2006. Three (3) bids were received. A tabulation of those bids is as follows:

1. Ace Truck Body, Inc.  $45,642.00

2. Kaffenbarger Truck Equipment Co.  $47,396.00

3. K.E. Rose Co. LLC $49,286.40

SUPPLIER: Ace Truck Body, Inc.  (31-0936828)

Fiscal Impact:  The Division of Power and Water budgeted $52,000.00 for this purchase.

$19,900.00 was expended for utility bodies during 2005.

$0 was expended for utility bodies during 2004.

Title

To authorize the Director of Finance and Management to establish a purchase order with Ace Truck Body, Inc. for the purchase of two (2) Utility Bodies for the Division of Power and Water, and to authorize the expenditure of $45,642.00 from the Water System Operating Fund. ($45,642.00)

Body

WHEREAS, the Purchasing Office opened formal bids on October 19, 2006 for the purchase of Utility Bodies for the Division of Power and Water, Distribution Maintenance, and

WHEREAS, the Division of Power and Water recommends an award be made to the lowest, responsive, responsible and best bidder Ace Truck Body, Inc. and,

WHEREAS, this equipment will support various water rehabilitation and maintenance projects performed by Distribution Maintenance, and

WHEREAS, A purchase order will be issued in accordance with the terms, conditions and specifications of Solicitation  SA002198 on file in the Purchasing Office; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Ace Truck Body, Inc. for the purchase of two (2) Utility Bodies for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.

Section 2. That the expenditure of $45,642.00 or so much thereof as may be needed, be and the same hereby is authorized from the Water System Operating Fund, Fund No. 600, OCA 602722, Object Level 1: 06, Object Level 03: 6651.

Section 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.