Explanation
BACKGROUND: This ordinance amends the 2010 Capital Improvements Budget and authorizes the transfer of $280,000.00 between projects in the Construction Management Capital Improvement Fund. This ordinance also authorizes the Finance and Management Director to modify a professional services contract on behalf of the Office of Construction Management with Advanced Engineering Consultants for architectural and engineering services for the HVAC systems located at City Hall, 90 West Broad Street. The original contract was authorized by Ordinance No. 1124-2007, passed July 16, 2007.
The initial design work provided HVAC, plumbing, and sprinkler system design and construction administration services; upgrading to a 15kV switch and electrical service to the HVAC equipment; and, providing architectural support services for this project. This original design work was suspended because of the deepening recession in 2009. Funding has since been identified in the 2010 CIB, allowing the project to continue. This modification will authorize electrical, structural, civil, site, asbestos, and architectural surveys that are necessary in order to maintain the historical value of City Hall and bring the buildings indoor air quality to meet the current American Society of Heating, Refrigerating, and Air-Conditioning standards.
Advanced Engineering Consultants has institutional knowledge of the project and produced the original design plans. It is practical and cost effective for the coordination and continuity of the project to use Advanced Engineering Consultants Architects, Inc. on the design modifications. Selecting another engineer at this point would lead to duplicated work and slow the project considerably. Therefore, it would not be in the best interests of the City to bid these professional services.
Fiscal Impact: This expenditure is available within the Construction Management Capital Improvement Fund. This ordinance authorizes an expenditure of $280,000.00 or so much thereof, as may be necessary for this purpose. It also transfers $280,000.00 between projects in the Construction Management Capital Improvement Fund to the City Hall Renovations-HVAC project.
Advanced Engineering Consultants Contract Compliance No. 31-1612308; expiration date June 16, 2010.
Title
To amend the 2010 Capital Improvements Budget; to authorize the City Auditor to transfer $280,000.00 between projects in the Construction Management Capital Improvement Fund; to authorize the Finance and Management Director to modify a professional services contract on behalf of the Office of Construction Management with Advanced Engineering Consultants for architectural and engineering services for HVAC systems located at City Hall, 90 West Broad Street; and to authorize the expenditure of $280,000.00 from the Construction Management Capital Improvement Fund. ($280,000.00)
Body
WHEREAS, it is necessary to amend the 2010 Capital Improvements Budget and transfer cash between projects in the Construction Management Capital Improvement Fund; and
WHEREAS, Ordinance No. 1124-2007, passed July 16, 2007 authorized the Finance and Management Director to contract with Advanced Engineering Consultants for architectural and engineering consulting services for the City Hall HVAC, Fire Protection System, and Plumbing System Renovation Project; and
WHEREAS, it is necessary to authorize this expenditure in order to modify the contract with Advanced Engineering Consultants for additional engineering and architectural services; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2010 Capital Improvement Budget is hereby amended as follows:
Project/Project # Current Authority Revised Authority
City Hall Renovations 570031-100000 (Unvoted Carryover) $23,803 $0
City Hall Renovations-HVAC 570031-100002 (Unvoted Carryover) $0 $280,000
100002
Facility Renovation 570030-100000 (Unvoted Carryover) $86,144 $343
1393 East Broad Street Renovations(Unvoted Carryover) $1 $0
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 45-27 | Fund: 733 | Project Number 570045-100000 | Project Name - North Market Imps | OCA Code 733000 |OL3: 6620 | Amount $170,000.00
Dept/Div: 45-27 | Fund: 733 | Project Number 570030-100000 | Project Name - Facility Renovation | OCA Code 733000|OL3: 6620 | Amount $85,800.97
Dept/Div: 45-27 | Fund: 733 | Project Number 570031-100000 | Project Name - City Hall Renovation | OCA Code 733000|OL3: 6620 | Amount $24,199.03
TO:
Dept/Div: 45-27 | Fund: 733 | Project Number 570031-100002 | Project Name - City Hall Renovations-HVAC | OCA Code 733102 | OL3: 6620 | Amount $280,000.00
SECTION 3. That the expenditure of $280,000.00 from or so much thereof that may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 733
Project: 570031-100002
OCA Code: 733102
Object Level 1: 06
Object Level 3: 6620
Amount: $280,000.00
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.