Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with General Maintenance and Engineering Co. in the amount of $232,193.00 for the renovation of the roof at Fire Station No. 2, 150 East Fulton Street. The current roof is approximately 15 years old and leaks. The renovation will consist of the replacement of the current roof with a granular-textured roof of modified bitumen asphalt. The contractor has sixty (60) days upon notification of the award of the contract to complete the project. The roof will include a two (2) year workmanship guarantee from the contractor and a thirty (30) year workmanship and material guarantee from the manufacturer.
Due to the condition of the existing roof, it is necessary to waive formal competitive bidding. Written bids were solicited and three firms submitted proposals on June 28, 2007, as follows (1 MBE*, 0 FBE):
General Maintenance and Engineering Co. $ 232,193.00
VEC Systems, Inc. $ 257,550.00
Smith Roofing Ltd. * $ 280,000.00
It is the recommendation of the Office of Construction Management to award this contract to the most responsive and responsible bidder, General Maintenance and Engineering Co.
Emergency action is requested so that the contractor will be able to complete this project during good weather.
Fiscal Impact: This roof renovation project will be funded out of the Fire Facility Renovation Fund. The cost of this contract is $232,193.00.
(General Maintenance and Engineering Co. Contract Compliance Number: 31-4188545, expiration: 02/25/2008)
Title
To amend the 2007 Capital Improvements Budget; to authorize the transfer of cash between projects in the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into contract for the Office of Construction Management with General Maintenance and Engineering Co. for the renovation of the roof at Fire Station No. 2; to authorize the expenditure of $232,193.00 from the Safety Voted Bond Fund; to waive the formal bidding provisions of the Columbus City Codes; and to declare an emergency. ($232,193.00)
Body
WHEREAS, the roof at Fire Station No. 2 is in disrepair and in need of replacement, and
WHEREAS, the Office of Construction Management recommends acceptance of the bid submitted by General Maintenance and Engineering Co. as the most responsive and responsible bid, and
WHEREAS, informal bids were received in because formal bids were impracticable due to the severe deterioration of the roof, and
WHEREAS, it is necessary to transfer money within the Safety Voted Bond Fund in order to fund this contract, and
WHEREAS, an emergency exists in the usual daily operation of the Office of Construction Management in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with General Maintenance and Engineering Co. for a roof renovation at Fire Station No. 2, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2007 Capital Improvement Budget is hereby amended as follows: Dept/Div: 30-04 Fund 701
Project Name Project Number Current CIB Revised CIB
Fire Facility Renovation (Voted Carryover) 340103 $533,072 $732,585
Fire Training Complex (Voted Carryover) 340118 $8,848,963 $8,649,450
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-04|Fund: 701|Project Number 340118|Project Name - Fire Training Complex|Amount $199,512.79
TO:
Dept/Div: 30-04|Fund: 701|Project Number 340103|Project Name - Fire Facility Renovation|Amount $199,512.79
SECTION 3. That the Finance and Management Director is hereby authorized to contract with General Maintenance and Engineering Co. for the renovation of the roof at Fire Station No. 2.
SECTION 4. That the expenditure of $232,193.00 or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103
OCA Code: 340103
Object Level 1: 06
Object Level 3: 6620
Amount: $ 232,193.00
SECTION 5. That in accordance with Section 329.27 of the Columbus City Code, City Council has determined that it is in the best interest of the City of Columbus that Section 329.09 relating to formal competitive bidding requirements be waived and hereby waives said section.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.