Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with K.N.S. Services, Inc., for security equipment in the City Treasurer's Office. The cost of this contract is $7,751.00, which includes labor and materials. New security equipment is necessary in the Treasurer's Office as the current security system is antiquated and does not meet safety compliance regulations. The installation of new security equipment will also eliminate fees currently being paid to multiple vendors for alarm monitoring. In addition, the new security equipment will link into the current City Hall security systems and the recently completed main security office in City Hall.
Due to the fact that K.N.S. Services, Inc., installed the original wiring in City Hall and rewired the new main security office in City Hall, contracting with K.N.S. Inc. is the logical and most expeditious option. Involving another vendor could lead to logistical problems and the likelihood of errors. Therefore, it would not be in the best interests of the City to bid this system enhancement. The Facilities Management Division requests approval to waive the exceptions to competitive bidding provisions of the Columbus City Code Section 329.07(d), which require an informal bid posting of twenty-four hours, to allow the City to purchase and install security equipment for the City Treasurer's Office.
This ordinance also authorizes the transfer of funds and an appropriation of funds in the General Permanent Improvement Fund.
Emergency action is requested to ensure compliance with all safety regulations.
Fiscal Impact: The cost of this contract is $7,751.00. Funds are available within the General Permanent Improvement Fund.
K.N.S. Services, Inc. Contract Compliance No. 31-1460220 Expiration date October 31, 2010.
Title
To appropriate $7,751.00 in the General Permanent Improvement Fund; to authorize a transfer of $7,751.00 between projects within the General Permanent Improvement Fund; to authorize the Finance and Management Director to enter into a contract for the Facilities Management Division area with K.N.S. Services, Inc., for security equipment for the City Treasurer's Office; to authorize the expenditure of $7,751.00 from the General Permanent Improvement Fund; to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency. ($7,751.00)
Body
WHEREAS, the security equipment in the City Treasurer's Office is antiquated and does not meet safety compliance regulations; and
WHEREAS, it is necessary to enhance the security equipment in the City Treasurer's Office; and
WHEREAS, it is necessary to authorize the Finance and Management Director to enter into a contract with K.N.S. Services, Inc., for necessary security equipment upgrades; and
WHEREAS, it is necessary to appropriate money from the General Permanent Improvement Fund in order to pay for said contract; and
WHEREAS, the Facilities Management Division requests approval to waive the exceptions to competitive bidding provisions of the Columbus City Code 329.07(d) to allow the City to purchase security equipment for the Treasurer's Office; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with K.N.S. Services, Inc., for security equipment for the City Treasurer's Office to ensure compliance with safety regulations thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the General Permanent Improvement Fund (Fund 748), and from the monies estimated to come into said fund from any and all sources unappropriated for any other purpose during the fiscal year ending December 31, 2009, the sum of $7,751.00 be and hereby is appropriated to the Facilities Management Division, Dept/Div. No. 45-01, Object Level One Code 06, Object Level Three Code 6620, OCA Code 643114, and Project 748999.
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the General Permanent Improvement Fund as follows:
FROM:
Dept/Div: 45-01 | Fund 748 | Project Number: 748999 | Project Name - Unallocated Balance Fund 748 | OCA Code 643114 | Amount: $7,751.00
TO:
Dept/Div: 45-07 | Fund 748 | Project Number: 748459 | Project Name - Facilities Management | OCA Code 748459 | Amount: $7,751.00
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract with K.N.S. Services, Inc., for the installation of security equipment for the City Treasurer's Office.
SECTION 4. That the expenditure of $7,751.00 or so such much thereof that may be necessary in regard to the section authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 748
Project: 748459
OCA: 748459
Object Level 1: 06
Object Level 3: 6620
Amount: $7,751.00
SECTION 5. That in accordance with the Columbus City Codes, City Council has determined it is in the best interest of the City of Columbus that the informal bidding requirements of Chapter 329.07(d) be and hereby are waived for the action authorized in SECTION 3.
SECTION 6. That for the reasons state in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.