City of Columbus - File #: 1646-2006

• File #: 1646-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/18/2006
• In control: Recreation & Parks Committee
• On agenda: 10/23/2006
• Final action: 10/25/2006
• Title: To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Softballs and Baseballs with A. D. Starr and to authorize the expenditure of $1.00 to establish the contract from the Universal Term Contracts Fund. ($1.00).

Date	Ver.	Action By	Action	Result
10/25/2006	1	CITY CLERK	Attest
10/24/2006	1	MAYOR	Signed
10/23/2006	1	Columbus City Council	Approved	Pass
10/23/2006	1	COUNCIL PRESIDENT	Signed
10/16/2006	1	Columbus City Council	Read for the First Time
9/28/2006	1	CITY ATTORNEY	Reviewed and Approved
9/28/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/27/2006	1	EBOCO Reviewer	Reviewed and Approved
9/27/2006	1	ODI DIRECTOR	Reviewed and Approved
9/27/2006	1	Finance - Purchasing Drafter	Sent for Approval
9/26/2006	1	Auditor Reviewer	Reviewed and Approved
9/26/2006	1	CITY AUDITOR	Reviewed and Approved
9/25/2006	1	Finance - Purchasing Drafter	Sent for Approval
9/22/2006	1	ODI DIRECTOR	Reviewed and Approved
9/21/2006	1	Finance - Purchasing Drafter	Sent for Approval	Fail
9/19/2006	1	FINANCE DIRECTOR	Reviewed and Approved
9/18/2006	1	Finance Drafter	Sent for Approval
9/18/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved

Explanation

BACKGROUND:  For the option to purchase Softballs and Baseballs  for the Department of Recreation and Parks, the largest user, and for other City agencies as needed. The term of the proposal Universal Term Contract option contract would be approximately three years through April 30, 2010. The Purchasing Office opened formal bids on August 31, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (# SA 002133).  Bids solicited:  13: (Majority: 12, & Female: 1).  Bids received: 3. (Majority:  3).

The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder as follows:

A.      D. Starr, #251821175  thru 1-21-07 - All Items.

Estimated annual expenditure is $45,000.

This company is not debarred per the Federal Government Excluded Party Listing System.  And is not listed with the Auditor of State for unresolved findings.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund.  City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Softballs and Baseballs with A. D. Starr and to authorize the expenditure of $1.00 to establish the contract from the Universal Term Contracts Fund. ($1.00).

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on August 31, 2006, and selected the lowest, responsive, responsible and best bid; and

WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and

WHEREAS, it is necessary to enter into contracts for Softballs and Baseballs in order to establish a consistent, economical supply of products to maintain City facilities; and

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into a contract for an UTC option to purchase Softballs and Baseballs  in accordance with Solicitation No. SA 002133 as follows:

A. D. Starr,  All Items.  Amount:  $1.00.

SECTION 2. That the expenditure of $ 1.00 is hereby authorized from Universal Term Contracts Fund, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.

SECTION 3. This ordinance shall take effect and be in force from and after its passage or by the earliest period allowed by law.