Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Strawser Paving Co., Inc. for the Resurfacing ‐ Urban Paving - FRA‐23‐15.30 Indianola Avenue project and to provide payment for construction, construction administration and inspection services.
This contract includes the resurfacing of Indianola Avenue from Hudson Street to Oakland Park Avenue. This project includes roadway pavement repairs, spot replacement of curb and sidewalk, construction of ADA curb ramps and installation of curb extensions and associated storm water collection improvements. This project will install bike lanes in both directions within the existing pavement limits, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
Ordinance 0039-2025 authorized the Director of Public Service, on behalf of the City of Columbus, to submit applications to and execute grant agreements with the Ohio Department of Transportation, accept and expend awarded grant funds, and issue refunds, if necessary, for the Resurfacing ‐ Urban Paving - FRA‐23‐15.30 Indianola Avenue project.
The estimated Notice to Proceed date is July 28, 2025. The project was let by the Office of Support Services through Vendor Services and Bid Express. Two bids were received on June 3, 2025, (both majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Certification
Strawser Paving Co., Inc. $1,923,105.71 Columbus, OH Majority
Shelly and Sands, Inc. $2,183,227.77 Columbus, OH Majority
Award is to be made to Strawser Paving Co., Inc. as the lowest responsive and responsible and best bidder for their bid of $1,923,105.71. The amount of construction administration and inspection services will be $192,310.57. The total legislated amount is $2,115,416.28.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Co., Inc.
The certification of Strawser Paving Co., Inc. and all associated subcontractors was in good standing at the time the bid was awarded.
As part of their bid Strawser Paving Co., Inc. has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
Griffin Pavement Striping, LLC Columbus, Ohio MAJ
Bituminous Pavement Systems, LLC Columbus, Ohio MAJ
The Paul Peterson Company Columbus, Ohio MAJ
Axe Tree, LLC Marysville, Ohio MAJ
Mid-West Landscape, Inc. Columbus, Ohio MAJ
W.L. Markers, Inc. Columbus, Ohio MAJ
Complete General Construction Company Columbus, Ohio MAJ
JRS Hauling LLC Canal Winchester, Ohio MBE
MPC Trucking LLC New Albany, Ohio MBE
BUDS, Inc. Nashport, Ohio MAJ
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Strawser Paving Co., Inc. is CC-6114 and expires 1/09/27.
3. PRE-QUALIFICATION STATUS
Strawser Paving Co., Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
A portion of the funding for this project is a reimbursable budgeted expense of $819,582.80 within the Federal Transportation Grant Fund, Fund 7765, Grant #G592509 (2025 Urban Paving Indianola 106095). Funds need to be appropriated.
The remaining balance of $1,295,833.48 is available and appropriated within the Streets and Highways Bond Fund, Fund 7704.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time and meet the requirements of the start date for the Ohio Department of Transportation funding award to avoid penalty and to ensure the safety of the traveling public.
Title
To appropriate funds within the Federal Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Strawser Paving Co., Inc. for the Resurfacing-Urban Paving-FRA-23-15.30 Indianola Avenue project; to authorize the expenditure of up to $2,115,416.28 from the Streets and Highways Bond Fund and the Federal Transportation Grants Fund for the project; to repay any unused grant funds at the end of the grant period; and to declare an emergency. ($2,115,416.28)
Body
WHEREAS, the Department of Public Service is engaged in the Resurfacing ‐ Urban Paving - FRA‐23‐15.30 Indianola Avenue project; and
WHEREAS, the work for this project consists of the resurfacing of Indianola Avenue from Hudson Street to Oakland Park Avenue. This project includes roadway pavement repairs, spot replacement of curb and sidewalk, construction of ADA curb ramps and installation of curb extensions and associated storm water collection improvements. This project will install bike lanes in both directions within the existing pavement limits; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Strawser Paving Co., Inc. will be awarded the contract for the Resurfacing ‐ Urban Paving - FRA‐23‐15.30 Indianola Avenue project; and
WHEREAS, the Department of Public Service requires funding to be available for the Resurfacing ‐ Urban Paving - FRA‐23‐15.30 Indianola Avenue project for construction expense along with construction administration and inspection services; and
WHEREAS, Federal Transportation grant funds will be used to pay for a portion of this project; and
WHEREAS, funds must be appropriated within the Federal Transportation Grants Fund; and
WHEREAS, it is necessary to authorize an expenditure of up to $2,115,416.28 from the Streets and Highways Bond Fund and the Federal Transportation Grants Fund for this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Strawser Paving Co., Inc. to complete needed improvements at the earliest possible time and meet the requirements of the start date for the Ohio Department of Transportation funding award, to avoid penalty and to ensure the safety of the travelling public, all for the immediate preservation of the public health, peace, property, safety and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2025, the sum of $819,582.80 is appropriated in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5912 (Design and Construction), Grant G592509 (2025 Urban Paving Indianola 106095), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Strawser Paving Co., Inc., 1595 Frank Road, Columbus, Ohio 43223, for the Resurfacing ‐ Urban Paving - FRA‐23‐15.30 Indianola Avenue project in the amount of up to $1,923,105.71 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $192,310.57.
SECTION 3. That the expenditure of $819,582.80, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5912 (Design and Construction), Grant G592909 (2025 Urban Paving Indianola 106095), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $1,295,833.48, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530282-100048 (Resurfacing - Urban Paving - FRA-23-15.31 (Indianola Ave.) PID106095), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.