Explanation
Background: This legislation authorizes the Finance and Management Director to modify a professional services contract for the Facilities Management Division with eS Architecture and Development, Inc. for a space needs study/master plan. This modification will provide $60,000 to enable eS Architecture and Development, Inc. to develop a plan to physically consolidate, in one location within 757 Carolyn Avenue, appropriate employees from the Departments of Development, Public Service and Public Utilities' plat and construction plans review staff into a single review location. This consolidation is the result of an extensive review of operations within the City of Columbus' One Stop Shop Program by the Mayor. By bringing these teams together the city will further streamline communications and operations and greatly improve efficiency and customer service.
Ordinance 1521-2005, passed September 21, 2005, authorized the original contract. eS Architecture and Development, Inc was hired by the city to undertake a space needs study and produce a master plan for the use of core city facilities. The Carolyn/Piedmont complex was included in this original study. Because some documentation necessary to complete a successful consolidation has already been collected under the original contract, the Department wishes to modify the existing contract to include the detailed, site specific, space programming and construction drawings as well as construction administration necessary for the consolidation. Once drawings are prepared, any necessary construction will be bid under section 329 of the Columbus City Codes.
Emergency action is requested so that the consolidation of the plans review staff within the City of Columbus' One Stop Shop Program and the corresponding improvements in efficiency and customer service can begin as soon as possible.
Fiscal Impact: The cost of this modification is $60,000.00. Funding for this is available in the General Permanent Improvement Fund, the Development Services Fund, and the Sanitary Sewer Fund. The amount of the original contract was $334,271.000. eS Architecture and Development, Inc. Contract Compliance Number 31-1448505, exp. 11/29/2007.
Title
To authorize the Finance and Management Director to modify a contract for the Facilities Management Division with eS Architecture and Development, Inc. in order to develop a plan to physically consolidate, in one location within 757 Carolyn Avenue, appropriate employees from the Departments of Development, Public Service and Public Utilities' plat and construction plans review staff into a single review location, to authorize the expenditure of $20,000.00 from the Development Services Fund, to authorize the expenditure of $20,000.00 from the General Permanent Improvement Fund, to authorize the expenditure of $20,000.00 from the Sanitary Sewer Fund, and to declare an emergency. ($60,000.00).
Body
WHEREAS, it is necessary for the Finance and Management Director to modify a space needs professional services contract in order to plan for the consolidation, in one location within 757 Carolyn Avenue, of employees from the Departments of Development, Public Service and Public Utilities' plat and construction plans review staff into a single review location, and
WHEREAS, three firms submitted proposals and eS Architecture and Development, Inc. achieved the highest score from a three-person evaluation committee, and
WHEREAS, the contract was originally authorized by Ordinance 1521-2005, passed September 21, 2005, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with eS Architecture and Development, Inc. so that employees from the Departments of Development, Public Service and Public Utilities' plat and construction plans review staff can be consolidated into a single review location as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract with eS Architecture and Development, Inc. for a space study/facilities master plan, in order to develop a plan to consolidate, in one location within 757 Carolyn Avenue, appropriate employees from the Departments of Development, Public Service and Public Utilities' plat and construction plans review staff into a single review location.
SECTION 2. That the expenditure of $60,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 44-03
Fund: 240
OCA Code: 440374
Object Level 1: 03
Object Level 3: 3336
Amount: $20,000.00
Division: 59-03
Fund: 748
Project: 537650
OCA Code: 642678
Object Level 1: 06
Object Level 3: 6600
Amount: $20,000.00
Division: 60-05
Fund: 650
OCA Code: 605006
Object Level 1: 03
Object Level 3: 3336
Amount: $20,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.